The Scenario
You are a QA engineer. Today is release day. Your team verified 35 bugs as fixed in this morning's build. The Todoist task IDs are in an Excel workbook — a column pulled from the bug tracker earlier this week.
All 35 need to be marked complete in Todoist before the release notes go out.
The bad version of the next forty-five minutes:
- You open Todoist and try to search for the first task ID
- Todoist search does not surface tasks by numeric ID reliably
- You switch to the URL trick — editing the task ID in the browser address bar, one at a time
- Around task fifteen your browser tab crashes
- The release meeting starts with twenty tasks still open in Todoist.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that reads the task ID column and marks every task complete in Todoist in one operation.
Open the SheetXAI sidebar and type:
Mark as complete every Todoist task whose ID is listed in column A of the Release tab. Write 'Completed' or the error message into column B for each row.
SheetXAI works through the column, fires a close request for each task ID, and writes the result to column B. You have the full picture before the release meeting starts.
What You Get
Every verified task marked complete, with a status column as the audit trail:
- Column B status — 'Completed' for each successful close, error if a task was not found or already closed
- Speed — all 35 tasks processed in one prompt
- Audit trail — the status column is the sign-off log you can share with the release manager
Tasks that fail to close are visible immediately in column B, so you know exactly what needs a manual follow-up before the release notes go out.
What If the Data Is Not Quite Ready
Release-day task lists are assembled quickly and not always clean.
When some task IDs in the workbook are already closed
A few tasks were closed earlier by another team member.
Mark as complete every Todoist task in column A of the Release tab. If a task is already complete, write 'Already closed' in column B. If not found, write 'NOT FOUND'. If successfully closed now, write 'Completed'. Continue on errors.
When you also need to add a release comment to each closed task
The release process requires a comment on each closed bug with the build number.
For each task ID in column A of the Release tab, first add a comment: 'Verified fixed in build 4.2.1 — QA sign-off'. Then mark the task complete. Write 'Done' or the error into column B.
When the workbook has task IDs and verification notes in separate columns
You want the specific test notes posted as a comment before closing.
For each row in the Release tab, post the text from column B as a comment on the Todoist task in column A, then mark the task complete. If column B is empty, skip the comment and just close the task. Write 'Done' or the error into column C.
When you need a plain-English summary of all closed tasks for the release notes
The release manager needs a bullet list for the announcement.
Mark as complete every Todoist task in column A of the Release tab. Write status into column B. Then fetch the task names for all successfully closed tasks and write them into the 'Release Notes' tab as a bulleted list: one task name per row, preceded by 'Fixed: '.
The pattern: the task ID column is the only input. SheetXAI does the closures and writes the status back.
Try It
Get the 7-day free trial of SheetXAI and open any workbook with a column of Todoist task IDs, then ask it to close them all. The Todoist integration is included in every SheetXAI plan. For related workflows, see how to bulk-update task properties from an Excel workbook or the Todoist in Excel overview.