The Scenario
You manage prospecting tool spend across a sales team of 10 reps. Each rep has access to Tomba for email lookups. Finance asked last week for a consolidated view of API usage across all your tooling subscriptions — formatted and ready to paste into the quarterly budget deck.
You've got a tracking Excel workbook where you manually log usage numbers each month for HubSpot, Clearbit, and Apollo. Now you need to add Tomba to the mix, and the person who set up the Tomba account three months ago has since left.
The bad version:
- Log into Tomba, find the usage or billing section, locate the current request count.
- Manually read the number off the screen.
- Switch to the Excel workbook.
- Find the right cell in the monthly usage log row.
- Type in the number.
- Go back to Tomba to get the remaining quota number.
- Repeat.
This is a 5-minute task that becomes a 20-minute task when you're doing it for five tools across a month-end close.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It calls Tomba's API usage endpoint and writes the current stats directly into whichever cells you specify — no login required, no copy-pasting.
Here's the prompt to use:
Add a new row to my Excel usage-log sheet with today's date and the current Tomba monthly request count plus remaining quota.
What You Get
After running this prompt:
- A new row is appended to your usage log with today's date in the date column.
- The current request count and remaining quota are written into the correct columns.
- The values are live at the moment you ran the prompt — accurate as of that second.
- The previous rows in the log are untouched.
What If the Data Is Not Quite Ready
You want to write to specific cells instead of appending a row
Your workbook has a fixed layout where Tomba stats always go in cells B2, B3, and B4.
Fetch my current Tomba API usage stats and write the total requests used into cell B2, requests remaining into cell B3, and the reset date into cell B4 of my Excel sheet.
You want to calculate percentage consumed
The raw numbers are useful, but your budget dashboard shows percent consumed.
Fetch my current Tomba API usage stats and write the requests used into B2, requests remaining into B3, and the percentage consumed (used / (used + remaining) × 100, rounded to one decimal) into B4.
You want to compare against your monthly budget threshold
You have a budget of 5,000 requests per month per rep, 10 reps, so 50,000 total. You want to flag if you're over 80%.
Fetch my current Tomba API usage stats. Write requests used into B2 and requests remaining into B3. In cell B5, write "OVER THRESHOLD" if usage is above 80% of 50000, otherwise write "within budget".
Full pipeline: fetch usage, calculate percent consumed, log to history, and flag budget risk in one shot
Fetch my current Tomba API usage stats. Calculate percent consumed as used / (used + remaining) × 100. Add a new row to the Usage Log worksheet with today's date, requests used, requests remaining, percent consumed, and a Status column that says "OVER THRESHOLD" if percent consumed is above 80% and "OK" otherwise.
One prompt logs the snapshot and flags the risk at the same time.
Try It
Get the 7-day free trial of SheetXAI and open the Excel workbook where you track prospecting tool usage, then ask it to pull today's Tomba API request count and drop it into the right cells. For a related workflow, see auditing your Tomba lead lists, or the full Tomba integration overview.