The Scenario
You are a marketing ops analyst. It is the first week of Q3 and someone in leadership has asked a reasonable question: "How many Typeforms do we actually have, and when was the last time anyone looked at them?"
You know the account has been accumulating forms for three years. You have a rough sense there are sixty or more. You have no idea which ones are still active, which ones have never received a single response, or which workspace they belong to.
The audit is due by end of week.
The slow version:
- You open Typeform's admin panel and start scrolling
- You open each form individually to check the response count and last modified date
- You copy title, ID, workspace, and response count into an Excel workbook by hand
- Sixty forms, three to four minutes each
- The audit goes out late and half the Status column is blank.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Excel workbook that reads your Typeform account directly, so you do not have to click through sixty admin pages.
Open the SheetXAI sidebar and type:
List all Typeform forms in my account and write form title, form ID, total response count, workspace name, and last modified date into this workbook starting in row 1. Add a column called Status — if a form has zero responses, mark it "Unused." If it has not been modified in over 12 months, mark it "Stale." Otherwise mark it "Active."
SheetXAI pulls the full form list from your Typeform account, writes every form into the workbook, and applies the status logic. You have a complete audit table in minutes, not days.
What You Get
A structured audit table, ready to filter and act on:
- Form title — column A
- Form ID — column B
- Total response count — column C
- Workspace — column D
- Last modified — column E
- Status — column F: Active, Unused, or Stale
Sort by Status and the Unused and Stale forms rise to the top. Copy the list into an email to your team and let them decide what to archive.
What If the Data Is Not Quite Ready
Typeform accounts have quirks. SheetXAI handles them in the same prompt.
When form names are inconsistent across teams
Three teams have been naming forms differently across the account. You want normalized titles before the audit goes to leadership.
List all Typeform forms in my account with title, ID, response count, workspace, and last modified date. Normalize the form titles in a new column called Clean Title by removing hyphens and extra spaces, then apply the Active/Unused/Stale status logic.
When you only want forms from a specific workspace
The audit is scoped to the Marketing workspace only.
List all Typeform forms in the Marketing workspace only. Write title, ID, response count, and last modified date into this workbook and apply the Active/Unused/Stale status logic.
When you need to flag forms that are missing a description
Your team's naming convention requires every form to have a description. You want to know which ones are missing it.
List all Typeform forms in my account. For each form, check whether it has a description set. Write title, ID, response count, workspace, last modified date, and whether a description is present (Yes/No) into the workbook. Flag forms missing a description in the Status column as "Needs Description."
When the audit needs to drive an archival action immediately
You do not just want a list. You want SheetXAI to archive the Unused forms in the same operation.
List all Typeform forms in my account. Write title, ID, response count, workspace, and last modified date into this workbook. Apply the Active/Unused/Stale status logic. Then delete all forms where response count is zero and last modified date is more than 18 months ago — write "Archived" in the Status column for each one you delete.
The pattern: the audit and the action in one prompt. You review the workbook after, not before.
Try It
Get the 7-day free trial of SheetXAI and open any Excel workbook, then ask it to list all your Typeform forms with metadata. The Typeform integration is included in every SheetXAI plan. For next steps, see how to reorganize forms across workspaces or the Typeform in Excel overview.