The Scenario
You are the scrum master for a six-person engineering team. The sprint ended yesterday. In today's retrospective you want to show which days the team coded the most and the least, which projects absorbed the bulk of effort, and whether the distribution matched what was planned in the sprint kickoff.
Your retrospective doc links to an Excel workbook. You want that workbook populated before the 10 AM meeting. It is 8:45.
The bad version:
- You log into WakaTime, set the date range to the sprint window, and try to read daily totals off the chart. The chart does not show project breakdown. You switch to the summary table, which aggregates the whole sprint, not day by day.
- You export the full CSV, open it in Excel, filter to the sprint dates, and try to pivot by date and project — realizing the pivot is grouping by user instead of by team total because the CSV includes per-user rows.
- You abandon the pivot and start manually summing hours for each day in the 14-day range. You finish at 9:52, the table is in, and you forgot to add the Top Language column entirely.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It reads the workbook, understands what you are looking at, and through its built-in WakaTime integration it pulls daily summaries directly — no CSV pivot, no manual summing.
Your workbook has the sprint start and end dates in A1 and A2. Paste this:
Pull my WakaTime summaries for the last 14 days and paste into this Excel table with Date, Project, Language, Hours — one row per project-language combination per day
What You Get
- One row per unique date-project-language combination across the 14-day window.
- Date, Project, Language, Hours in separate columns, ready to pivot or filter in Excel.
- Days with zero coding activity for a project simply do not appear — no blank rows to clean up.
- Data in date order so the retrospective timeline reads chronologically.
What If the Data Is Not Quite Ready
You want a daily summary instead of per-project granularity
You need total hours per day, not the full breakdown:
Fetch WakaTime daily summaries from the sprint dates in A1:A2 and fill this workbook with Date, Total Hours, Top Project, Top Language — one row per day.
You want to compare this sprint to the previous sprint
The previous sprint dates are in C1 and C2:
Fetch WakaTime daily summaries for the current sprint in A1:A2 and the previous sprint in C1:C2. Put current sprint data in columns A through D, previous sprint data starting in column F — same structure: Date, Total Hours, Top Project, Top Language.
You only want days that exceeded a coding threshold
You consider a day "productive" if total hours exceeded 4:
Pull WakaTime daily summaries for the sprint dates in A1:A2. Only include days where Total Hours is greater than 4. Fill this workbook with Date, Total Hours, Top Project, Top Language.
Full retrospective table with productivity flags in one shot
Fetch WakaTime daily summaries for the sprint dates in A1:A2. For each day, write a Productivity column: "Strong" if Total Hours exceeds 6, "Normal" if between 3 and 6, "Light" if under 3. Sort by Total Hours descending. Fill this workbook starting at row 3 with Date, Total Hours, Top Project, Top Language, Productivity.
The workbook is ready before the retrospective opens.
Try It
Get the 7-day free trial of SheetXAI and open your sprint retrospective workbook before the next meeting — ask it to pull WakaTime daily summaries for the sprint window, flag productivity levels, and have the table ready in seconds rather than the last 15 minutes before standup. See also how to import daily coding summaries from WakaTime in Excel, or return to the WakaTime integration overview.