The Scenario
You're managing delivery across six client projects. Three of them have been slipping. You have a hunch it's approvals — tasks stuck waiting because the right person hasn't clicked through. You want to see it in a workbook, not scroll through Wrike folder by folder hoping to notice the pattern.
The bad version:
- Open Wrike, go to the first project, open the Approvals view. Note which tasks have pending approvals, who the approver is, and when the approval was requested.
- Switch to the second project. Repeat. Switch to the third. Repeat.
- Open the Excel workbook and type in everything you noted. Realize you forgot one approval from project two. Go back.
- Try to calculate how many days each approval has been pending. Realize you noted the "created date" for some and the "due date" for others. The data is inconsistent before you've even started analyzing it.
Approval bottlenecks don't announce themselves. They just make your delivery dates silently wrong.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Excel workbook. It queries Wrike's approval API and writes every pending approval — with age calculated — directly into your worksheet. No folder-by-folder scrolling required.
List all Wrike approvals across my account and fill this Excel sheet with: Approval Title, Related Task, Status, Created Date, Due Date — sorted by oldest first
What You Get
- Every open approval across your Wrike account written into the workbook.
- Days pending calculated from the approval creation date to today.
- Sorted with the oldest pending approvals at the top so the worst bottlenecks are immediately visible.
- Approver names listed so you know exactly who to follow up with.
What If the Data Is Not Quite Ready
You only want approvals for specific projects
List all Wrike approvals with status "PENDING" for tasks in folders 11111111 and 22222222 — write task name, approval title, approver name, due date, and days pending into this sheet
You want all approval statuses, not just pending
List all Wrike approvals across my account and fill this sheet with: Approval Title, Related Task, Status, Created Date, Due Date — sorted by created date ascending so I can see the full history
You need to group by approver to see who's holding things up
Fetch all Wrike approvals with status "PENDING" and write them into this sheet, then add a summary section below the data showing: Approver Name, Count of Pending Approvals, Average Days Pending — sorted by average days descending
Bottleneck report in one shot
Fetch all Wrike approvals with status "PENDING", filter to those with due date before today, write task name, approval title, approver name, folder name, due date, and days overdue into this sheet, and flag any row where days overdue exceeds 7 with "CRITICAL" in column G
One prompt surfaces the overdue approvals with severity flagging.
Try It
Get the 7-day free trial of SheetXAI and open any blank Excel worksheet, then ask it to pull your pending Wrike approvals sorted by age. Also see exporting task dependencies for schedule auditing or the Wrike hub.