The Scenario
The lifecycle marketing manager built a new onboarding automation in ActiveCampaign last Tuesday. It replaces the old one. Three hundred trial users need to be enrolled in it — their emails came from a product analytics export that landed in a Google Sheet this morning.
The new automation is called "Onboarding V2." The contacts who are already in it shouldn't be enrolled again. The ones in the old automation or nowhere should be.
The bad version:
- Go to the Contacts section in ActiveCampaign, filter by the emails on the list — except ActiveCampaign's filter doesn't accept a pasted list of 300 emails
- Try adding them to the automation one at a time through each contact record's Automations tab — click the contact, find the automation, add them, go back, next contact
- After 15 contacts, search for a bulk enrollment option — find that it requires a list or a tag, not a raw email list
- Create a temporary tag, bulk-apply it to all 300 contacts via CSV import (another import cycle), then trigger the automation from the tag
Two import passes and a temporary tag to clean up later. For what should be a single operation.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Google Sheet. It reads the email list and enrolls each contact in the specified ActiveCampaign automation through the built-in integration — with the ability to check current enrollment status before acting.
Add all contacts listed in this sheet to the ActiveCampaign Onboarding V2 automation — skip any contacts already enrolled
What You Get
- Each contact in the sheet looked up in ActiveCampaign by email
- Contacts already enrolled in Onboarding V2 skipped automatically
- Remaining contacts enrolled in the automation
- A result log written back: enrolled, already enrolled (skipped), contact not found, or any enrollment error
What If the Data Is Not Quite Ready
Some contacts in the sheet are still in the old automation and should be removed first
For each email in column A, check if the contact is in the ActiveCampaign Old Onboarding automation — if so, remove them from it; then enroll them in Onboarding V2 if not already enrolled
You only want to enroll contacts where a specific product signal column is True
Enroll contacts in ActiveCampaign Onboarding V2 only for rows where column B is True — use the email in column A, skip contacts already enrolled, and log the result in column C
The automation ID is what you have, not the name
Enroll all emails in column A in ActiveCampaign automation ID 47 — skip any that are already active in that automation
The enrollment should also apply a tag and update a custom field to track the cohort
For each email in column A, enroll the contact in ActiveCampaign Onboarding V2, apply the tag cohort-may-2026, and set the custom field Onboarding Cohort to May 2026 — skip contacts already enrolled in the automation
Bundling the enrollment, the tag, and the custom field update in one prompt avoids three separate passes against the same contact list.
Try It
Get the 7-day free trial of SheetXAI and open the trial user export sheet, then ask it to enroll all the contacts in the right automation before the sequence starts. For pulling automation performance data back into a sheet after the campaign runs, see the export-automation-performance spoke, or return to the hub for the full integration overview.