The Scenario
It's Monday morning and you've just discovered that three line items on last week's purchase order are out of stock — items you thought Ascora was tracking. The workshop manager responsible for the inventory review left three months ago. Nobody's been running the weekly stock check since. The reorder spreadsheet hasn't been touched since February.
The bad version:
- Log into Ascora, navigate to inventory, and scroll through every supply item manually looking for low-stock indicators.
- Write down item names, categories, and stock quantities on a notepad so you can build the purchase list later.
- Open the spreadsheet, retype everything, realize you forgot the supplier names, go back to Ascora, and start over.
You're a workshop manager, not a data entry operator. This is supposed to take 20 minutes on a Monday, not consume the whole morning.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It connects to Ascora, reads all your inventory supplies, and writes the current stock data into the sheet in one operation — ready for threshold analysis and purchase list generation.
Fetch all inventory supplies from Ascora and write item name, category, unit price, and current stock level into this sheet, one row per item.
What You Get
- One row per Ascora inventory item, written directly into the sheet.
- Item name, category, unit price, and current stock level in separate columns.
- The data arrives fresh from Ascora — not a cached export from last week.
- Once the data is in the sheet, you can apply conditional formatting or a filter to surface anything below your reorder threshold.
What If the Data Is Not Quite Ready
You also need supplier names alongside each item, but they're stored separately in Ascora
Fetch all inventory supplies from Ascora. For each item, also retrieve the associated supplier name. Write item name, category, supplier, unit price, and stock quantity into this sheet, one row per item.
Items are spread across multiple categories and you need them sorted for the purchase order
Fetch all Ascora inventory supplies and kits. Write name, category, supplier, unit cost, and stock quantity into this sheet. Sort by category, then by item name within each category.
You want to flag which items are below a reorder threshold defined in column B of a separate tab
Fetch all Ascora inventory supplies and write item name, category, and stock quantity into columns A, B, and C. Then look up each item name in the 'Thresholds' tab — column A is item name, column B is reorder point. For any item where current stock is below its reorder point, write 'Reorder' in column D. Write 'OK' in column D for everything else.
End-of-month stock audit: pull everything, check against purchase records, surface discrepancies
Fetch all Ascora inventory supplies. Write item name, category, and current stock quantity into columns A, B, and C. Then look up each item in the 'PurchaseHistory' tab — column A is item name, column B is the quantity that should have been received this month. For each item, calculate the expected stock as last month's closing stock plus received quantity and write it into column D. Write the difference between expected and actual in column E. Flag any item where the difference is more than 5 units as 'Discrepancy — investigate' in column F.
One prompt, and the audit is ready for review.
Try It
Get the 7-day free trial of SheetXAI and open a blank Google Sheet, then ask SheetXAI to pull all Ascora inventory supplies into it. From there, you can add threshold logic in the same prompt or as a follow-up. Related articles: export Ascora jobs for reporting and bulk add or update suppliers. Hub overview: Ascora integration.