The Scenario
Your agency schedules social content for eight clients through Ayrshare. This quarter, something went wrong in the queue — a batch of posts came back with error or failed status, and nobody caught it until a client asked why their LinkedIn posts stopped going out for two weeks.
You need to know the scope of the damage. How many posts failed? Which platforms? What were the error messages? The answers are all in Ayrshare, but there's no way to see all failed posts across all clients in one view — and you can't diagnose anything, let alone requeue it, without getting the data into a sheet first.
The bad version:
- Log into Ayrshare, navigate to each client's post history, filter by status, and manually scan for errors — one client at a time, one page at a time.
- Copy the relevant rows into a sheet by hand, trying to maintain consistent column formatting across eight separate copy sessions.
- By the time you've finished the third client, the first one's export has scrolled out of view and you can't remember if you got everything.
This is not an audit. This is archaeology. And you have a client call in two hours where you're supposed to have answers.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It connects to Ayrshare, filters the post history by status, and writes only the failed and error posts into your sheet — so you can see the full picture in one place immediately.
Here is the prompt for this task:
Fetch the Ayrshare post history filtered to only posts with a failed or error status and write post ID, platform, error message, post text, and attempted publish date into this sheet.
What You Get
- One row per failed or errored post, written into the sheet starting at row 2
- Columns: Post ID, Platform, Error Message, Post Text, Attempted Publish Date
- Error messages written exactly as Ayrshare returns them — so you can see whether you're looking at an authentication failure, a rate limit, a platform-side rejection, or something else
- Posts with missing fields (for example, a post that failed before the text was recorded) flagged rather than silently omitted
What If the Data Is Not Quite Ready
You need to filter to a specific date range
If you only want to audit failures from this quarter, not the entire post history:
Pull all Ayrshare posts with a failed or error status published between the dates in cells B1 and B2 and write post ID, platform, error message, post text, and attempted publish date into this sheet starting at row 2.
The error messages are long and you want a summarized column next to them
If error messages from Ayrshare run long — JSON blobs, full stack traces, or API response bodies — and you want a clean human-readable label next to each one for the client-facing version:
Fetch all Ayrshare posts with a failed or error status and write post ID, platform, and the raw error message into columns A, B, and C. In column D, write a one-sentence plain-language summary of what the error means.
You want to separate failures by platform across multiple tabs
If you're presenting this audit to clients who only care about their own platforms and you need each platform's failures on a separate worksheet:
Fetch all Ayrshare posts with failed or error status and write post ID, post text, error message, and attempted publish date into separate tabs — one tab per platform, named after the platform.
Full diagnostic: pull failures, group by error type, and summarize
If you need an executive summary alongside the raw data — how many failures by error category, which platform had the most — rather than just the raw list:
Fetch all Ayrshare posts with failed or error status, write post ID, platform, error message, post text, and attempted publish date into rows 2 onward, then write a summary table starting at row 1 of a second tab called 'Summary' that shows count of failures by platform and count by error type.
Ask for the diagnostic and the detail in one prompt — you get the audit trail and the summary without a second pass.
Try It
Get the 7-day free trial of SheetXAI and open any Google Sheet — even a blank one — then ask it to pull your Ayrshare failed posts filtered to whatever date range you need. Also see: Pull Ayrshare Post History With Engagement Metrics Into a Google Sheet and the Ayrshare integration overview.