The Scenario
The events start in six days. You have four of them — regional conferences, each with its own set of QR codes already created in Beaconstac. A colleague handed you a Google Sheet mapping 60 QR code IDs in column A to their event tag in column B: "conf-east", "conf-west", "conf-north", "conf-south". The tags don't exist in Beaconstac yet. They need to be created, and then each code needs to be assigned the right tag, before the operations team can run their reporting by event.
The bad version:
- Navigate to Beaconstac's tag management, create "conf-east." Switch to the QR code view. Filter to the codes that belong to that event. Select each one, open it, find the tags field, type the tag name, save. Repeat for each of the 15 codes in that event. Then repeat the whole cycle for the other three events.
- Somewhere around the second event, you realize the tag name autocomplete isn't showing your new tag and you're not sure if it saved or if you need to create it again.
- After an hour you have 30 codes tagged, 30 to go, and you've already lost track of which ones you've done.
The ops team can't run event-level reporting without these tags in place. You're the bottleneck, and the operations lead has already asked twice.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the sheet, creates the unique tags in Beaconstac, and assigns each code to its tag — all from one prompt.
For each unique tag name in column B of my sheet, create a Beaconstac tag, then update the QR code ID in column A to use that tag — process all 60 rows
What You Get
- Four tags created in Beaconstac: "conf-east", "conf-west", "conf-north", "conf-south"
- Each of the 60 QR codes assigned to the tag matching its column B value
- Tags created before they're assigned, so there are no missing-reference errors
- The full operation completed in order — deduplication of tag creation handled automatically
What If the Data Is Not Quite Ready
The tag names in column B have inconsistent casing — normalize before creating
Lowercase all values in column B, deduplicate them, create a Beaconstac tag for each unique value, then assign each QR code in column A to the tag from column B — process all 60 rows
Some rows in column A have blank IDs — skip those rows
For each row where column A has a non-empty QR code ID, create the Beaconstac tag in column B if it doesn't exist, then assign the tag to that QR code — skip blank rows in column A and write "done" or "failed" to column C
I also want to write the Beaconstac tag ID back to the sheet for reference
For each unique tag in column B, create a Beaconstac tag and write the resulting tag ID to column C on the first row where that tag appears — then assign each QR code in column A to the tag from column B
Clean the data, create tags, assign codes, and write a full status column with any errors noted
Trim whitespace and lowercase column B, then for each row where column A is non-empty: create the Beaconstac tag from column B if it doesn't exist yet, assign the QR code in column A to that tag, and write "tagged" or the error message to column D
One prompt handles the normalization, deduplication, creation, and assignment together.
Try It
Get the 7-day free trial of SheetXAI and open the Google Sheet with your QR code IDs and tag names, then ask it to create the tags and assign everything in one pass. The ops team will have event-level reporting before the events begin. See also: Bulk create QR codes from a sheet and the full Beaconstac integration overview.