The Scenario
The scrum master runs a weekly check-in and this week the outcome is clear: 18 cards in the 'Website Relaunch' project missed their due dates. They need to move to 'On Hold' so the team stops picking them up by accident. The card IDs are in column A of the tracking sheet. The destination list is always the same: 'On Hold.'
This is the third time this month the team has needed to do a batch stage move.
The bad version:
- Open Breeze, search for the first card ID, find the card, drag it to 'On Hold,' go back to the sheet, read the second ID, return to Breeze, search again.
- Breeze's search surfaces multiple results when the card name is common, so you have to verify by ID before moving.
- After 25 minutes you've moved 11 cards. The remaining 7 will have to wait because the standup started.
This isn't a complex task. It's just tedious enough, and numerous enough, that doing it by hand every week is a quiet drain on the person responsible for it.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Google Sheet. It reads the card IDs from the sheet, connects to Breeze, and moves each card to the specified stage — no searching, no dragging, no tab-switching.
For every card ID in column A of my Google Sheet, move that Breeze card to the list called 'On Hold' in the same project.
What You Get
- Each card ID in column A is resolved against the Breeze API.
- Cards are moved to 'On Hold' in their current project.
- SheetXAI writes a status back to column B: "Moved" for successful updates, "Not Found" for IDs that didn't resolve, and "Already On Hold" for cards already in that stage.
- Cards in other projects are moved without you having to specify which project — the API resolves by card ID.
What If the Data Is Not Quite Ready
Each card should go to a different destination stage, not all to 'On Hold'
Read card IDs from column A and their target list names from column B. Move each Breeze card to the list name specified in the adjacent column. Write "Moved to [list name]" in column C when done, or "Error: [reason]" if it fails.
Some card IDs in column A are duplicates that need to be deduplicated first
Before moving cards, remove any duplicate values from column A — keep only the first occurrence of each card ID. Then move each unique card to 'On Hold' in its Breeze project and write the result to column B.
The card IDs are in a different sheet tab and need to be filtered first
Read card IDs from the 'Overdue Cards' tab, column A. Only include rows where column C says "Escalated." Move each matching card in Breeze to the 'On Hold' list and write "Moved" or "Not Found" back to column D of the 'Overdue Cards' tab.
Full kill chain: filter, validate, move, and report
Read card IDs from column A of the 'Overdue Cards' tab. Deduplicate. Skip any row where column B (assignee) is blank. Move each remaining card in Breeze to 'On Hold.' Write results to column C. Then in cell E1 write a summary: total attempted, total moved, total skipped (blank assignee), total not found.
Running the filter, the dedup, the move, and the summary in one instruction turns a recurring Monday task into a single prompt.
Try It
Get the 7-day free trial of SheetXAI and open the sheet where you track card IDs, then ask it to batch-move them to the right stage in Breeze. To see how to build that card list in the first place, check out exporting Breeze cards to a sheet or the Breeze and Google Sheets hub.