The Scenario
The QA cycle just wrapped. You have 60 failed test cases in a sheet — each row has a description, a severity level, an affected URL, and a PASS/FAIL flag in column C. Every FAIL row needs to become a BugHerd task in the right project. Manually.
You know what that looks like: open BugHerd, click into the project, paste the description from the sheet, set the severity as the priority, save. Then alt-tab back to the sheet, move down one row, repeat. Sixty times.
The bad version:
- Copy the description from column A, switch to BugHerd, paste it into the new task form
- Look back at the sheet to read the severity in column B, set the priority in BugHerd accordingly
- Note the new task ID somewhere — or forget to, and have no traceability between the sheet and BugHerd for the next two weeks
This is exactly the kind of work that gets handed off to whoever is least senior in the room. Not because it takes skill, but because nobody with a backlog wants to spend three hours on data entry. And whoever does it will miss a few rows, guaranteed.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads your QA results, evaluates each row's FAIL flag, and creates the corresponding BugHerd tasks in one operation — writing the new task IDs back to the sheet as confirmation.
For each row where column C is 'FAIL', create a BugHerd task in project ID 12345 using the description in column A and severity in column B — write the new task ID back to column F
What You Get
- A new BugHerd task created for each FAIL row, with description from column A and priority mapped from severity in column B
- New task IDs written back to column F, one per row — so you have direct traceability from the QA sheet to BugHerd
- PASS rows are skipped entirely
- Rows where column A is blank are skipped and a note is added to column F indicating the row was skipped
What If the Data Is Not Quite Ready
Severity values in column B don't match BugHerd's priority labels exactly
For each row where column C is 'FAIL', create a BugHerd task in project ID 12345 using column A as the description. Map severity values from column B: 'P1' → 'critical', 'P2' → 'high', 'P3' → 'medium', 'P4' → 'low'. Write the new task ID to column F.
Tasks should be split across multiple BugHerd projects based on the URL
For each FAIL row, create a BugHerd task in the project that matches the base domain in column D — use the project mapping in the Config tab (domain in column A, project ID in column B). Write the task ID to column F.
The description in column A needs the URL appended before it goes into BugHerd
For each row where column C is 'FAIL', create a BugHerd task where the description is: the text from column A plus a line break plus 'Affected URL: ' plus the value in column D. Set priority from column B. Project ID is 12345. Write the task ID to column F.
Kill chain: validate, create, confirm, and flag incomplete rows
For each row where column C is 'FAIL', validate that columns A and B are not blank. For valid rows, create a BugHerd task in project 12345 using column A as description and column B as priority. Write the returned task ID to column F. For rows where A or B is blank, write 'SKIPPED – missing data' to column F instead.
The task IDs in column F give you a complete audit trail from the QA results sheet to the BugHerd project — no need to reconcile the two manually later.
Try It
Get the 7-day free trial of SheetXAI and open your QA results sheet — the one with PASS/FAIL in column C and descriptions in column A — then ask SheetXAI to convert every failed row into a BugHerd task. Also see: Bulk Update BugHerd Task Priorities From a Sheet and the BugHerd hub.