The Scenario
It's Monday morning. You manage fifteen active client sites, all running BugHerd for feedback collection. The dev team is about to start sprint planning and needs a single prioritized list of every open bug — across all fifteen projects — to decide what goes into this week's build.
BugHerd doesn't have a cross-project task view. Each project lives in its own sidebar. So you're looking at the prospect of clicking through fifteen project dashboards and copying task details into a spreadsheet one by one.
The bad version:
- Open Project 1, export the task list, paste it into row 47 of the planning sheet, add the project name manually to each row
- Repeat for Projects 2 through 15, re-aligning columns each time because BugHerd's export format and your sheet's format don't match
- Discover three tasks are missing because one project's export included resolved items and you filtered too aggressively
Fifteen client sites means roughly 90 minutes of mindless data shuffling every Monday morning. That's 90 minutes you're supposed to be spending on the actual planning — not feeding the spreadsheet.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the sheet, connects to BugHerd through its built-in integration, and handles the cross-project pull for you — no per-project exports, no column realignment. You describe what you want.
Pull all open tasks from every active BugHerd project and write to this sheet: Project Name, Task ID, Description, Priority, Assignee, Created Date
What You Get
- A new row for every open task across all projects, with Project Name in column A, Task ID in column B, Description in column C, Priority in column D, Assignee in column E, Created Date in column F
- Tasks from all 15 projects combined in one list — no project-level filtering needed
- If any project has no open tasks, it's simply skipped
- Task IDs are written as-is so you can link back to BugHerd directly
What If the Data Is Not Quite Ready
Some projects are archived or paused and shouldn't be included
Pull all open tasks from every active BugHerd project — skip any project with status 'archived' — and write to this sheet: Project Name, Task ID, Description, Priority, Assignee
You only want tasks assigned to specific team members
Pull all open BugHerd tasks across every active project that are assigned to alex@agency.com or jamie@agency.com — write Project Name, Task ID, Description, Priority, Assignee to this sheet
You need the output split by project into separate tabs
Pull all open tasks from every active BugHerd project and create one tab per project named after the project — write Task ID, Description, Priority, Assignee, Created Date to each tab
Full sprint-prep kill chain: filter, sort, and flag for the dev lead
Pull all open BugHerd tasks across all active projects, filter to priority 'critical' or 'high', sort by Created Date oldest first, flag any task older than 14 days with 'OVERDUE' in column G, and write everything to the Sprint Backlog tab
One prompt covers the pull, the filter, the sort, and the annotation. The dev lead gets a usable sprint list, not a raw dump.
Try It
Get the 7-day free trial of SheetXAI and open your sprint planning sheet — the one with project names in column A and a blank task list below — then ask SheetXAI to pull everything open from BugHerd into it. Also see: Bulk Update BugHerd Task Priorities From a Sheet and the BugHerd hub.