The Scenario
You're a digital project manager who just took over a client account. The previous PM left a Byteforms account with forty forms built over two years. Nobody documented which forms are still active, which ones have submission caps that are almost full, which ones are password-protected, or which ones haven't received a submission in six months.
The client asked for a "quick audit" in your onboarding call last week. It's been a week.
The bad version:
- Log into Byteforms, click each form one by one, open its settings panel, write down the public ID, field count, submission limit, and deadline in a running Google Doc
- Repeat thirty-nine more times, losing your place at least twice and discovering at form 22 that you forgot to note whether form 8 was password-protected
Forty forms at two minutes each is an hour and twenty minutes of clicking, and the result is a document that will be out of date the moment anyone creates a new form.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Google Sheet. It can call the Byteforms API, retrieve configuration details for every form in the account, and write a structured audit table in one pass.
List all my Byteforms forms and write to this sheet: Form ID, Public ID, Name, Field Count, Submission Limit, Deadline, Is Password Protected
What You Get
- One row per Byteforms form in the account
- Columns for Form ID, Public ID, Name, Field Count, Submission Limit, Deadline, and Is Password Protected
- All 40 forms in a single output — no pagination, no manual lookup
- A sheet you can sort, filter, and share with the client immediately
What If the Data Is Not Quite Ready
You need to flag forms where the submission limit is close to full
The client wants to know if any active forms are about to hit their cap, so you can raise the limit before registrations start bouncing.
List all my Byteforms forms with Form ID, Name, Submission Limit, and current submission count — flag any form where submissions are within 10% of the limit by writing 'NEAR LIMIT' in a Status column
Some forms have no deadline and you need to separate them
Evergreen forms behave differently from deadline-gated ones. Your audit should separate the two groups.
List all my Byteforms forms and write Form ID, Name, Deadline, and Submission Limit to this sheet — if the Deadline field is blank, write 'Evergreen' in the Deadline column instead
You need to join form metadata with a separate submissions count tab
You have a tab called "Submission Counts" with form IDs and manual counts from last quarter. You want to see which forms have grown and by how much.
List all Byteforms forms and write their metadata to 'Form Inventory', then look up each Form ID in the Submission Counts tab and write the previous count to column H and calculate the growth in column I
The kill chain: full audit with flags for client review
List all Byteforms forms and write Form ID, Public ID, Name, Field Count, Submission Limit, Deadline, and Is Password Protected to this sheet — flag any form within 10% of its submission limit as 'NEAR LIMIT' in column H, mark forms with no deadline as 'Evergreen' in the Deadline column, and sort the results by Submission Limit descending
Inventory, risk flags, and sort order in one prompt — the client gets a document that's already organized.
Try It
If you've just inherited a Byteforms account and need to know what's in it, get the 7-day free trial of SheetXAI and ask it to write the full inventory to your sheet. You can also see how to import and deduplicate form leads or check the Byteforms integration overview.