The Scenario
It's the end of a staffing cycle and your agency just wrapped up a 50-person contract. The client has been invoiced and the engagement is closed — but 50 people still have active Connecteam access. Your HR manager left a note on the shared drive: a Google Sheet called "End of Contract — May Cycle" with a column of Connecteam user IDs that need to be archived.
You're the one who inherited it.
The bad version:
- Open Connecteam, go to People, search by each employee ID from the sheet, open the profile, click the archive option, confirm the dialog — then navigate back and start over for the next one.
- Lose your place around row 23 when a Slack notification pulls you away for ten minutes.
- Realize the archive button doesn't appear for a couple of records because they're already inactive, and you have no way of knowing which ones without opening each profile individually.
Nobody in a staffing agency is scoped to spend an afternoon clicking through 50 termination confirmations. That time doesn't exist.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the list of user IDs and sends archive requests to Connecteam for each one — no Connecteam UI required.
Archive every Connecteam user whose ID is listed in column A of my sheet. Write "Archived" in column B when each one completes, and note any failures in column C.
What You Get
- Each Connecteam user ID in column A processed through an archive request.
- Column B updated with "Archived" for each successful record.
- Column C flagged with the error message for any ID that fails — so already-archived or invalid IDs don't silently disappear from your tracking.
- A complete audit trail in the sheet showing exactly which records were acted on.
What If the Data Is Not Quite Ready
The sheet has both terminated and still-active employees mixed together
Column C has an employment status — "Terminated," "Active," "On Leave." You only want to archive the terminated ones.
For each row in my termination sheet where column C says "Terminated", archive the Connecteam user ID from column B and write "Archived" to column D when done.
Some IDs in column A are already archived in Connecteam
Running the archive call on an already-archived user returns an error. You want to handle those gracefully without stopping the batch.
Archive each Connecteam user ID in column A. If the request returns an error indicating the user is already archived, write "Already Archived" in column B. If it succeeds, write "Archived". Log other errors in column C.
You need to pull the terminated employee IDs from Connecteam first, then archive them
You don't have the IDs — you have names and emails. You need to look them up before you can archive.
For each row in my termination sheet, look up the Connecteam user by email from column B, write the returned user ID to column C, then archive the user. Write "Archived" to column D when complete.
Kill chain: filter, confirm, archive, and log in one shot
Your sheet has mixed statuses, some rows with missing IDs, a separate "Keep" column that overrides termination status for disputed cases, and you need a timestamped log.
For each row where column C is "Terminated" and column E is not "Keep": if column B has a user ID, archive that Connecteam user. If column B is empty, look up the user by email from column A, write the found ID to column B, then archive. Write "Archived" and today's date to column D. If anything fails, note the reason in column F.
One prompt handles the filtering, the lookup fallback, the archive action, and the audit log simultaneously.
Try It
Get the 7-day free trial of SheetXAI and open your end-of-cycle termination sheet — the one with 50 IDs and no time to click through each one — then ask it to archive the batch. Hub overview: How to Connect Connecteam to Google Sheets. Related spoke: Export the Full Employee Roster From Connecteam Into a Google Sheet.