The Scenario
You are a localization lead. Your company just signed a new contract covering three additional languages, and you need to onboard fifteen new translators and proofreaders to the main Crowdin project before the sprint starts next week.
Their Crowdin user IDs, roles, and assigned language pairs are all in a Google Sheet. Column A has user IDs, column B has the role (translator or proofreader), and column C has the target language code.
The slow version:
- Open Crowdin's Members section
- Click Add Member for user 1
- Set the user ID, role, and language
- Save, repeat for user 2
- Accidentally assign user 9 to the wrong language because you lost track of the row
- Sprint starts Monday and two translators cannot see their assigned strings.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that reads the member list and adds everyone to the Crowdin project in one go, so you never have to click through the Members section fifteen times.
Open the SheetXAI sidebar and type:
Add each user from my sheet to Crowdin project ID from cell A1 using the user ID from column A and the role from column B. Write "ADDED" into column D when each membership is created successfully, and the error message if it fails.
SheetXAI iterates through all fifteen rows, calls the Crowdin API for each, and writes the result into column D. Fifteen members, one prompt, sprint starts with the right people in the right project.
What You Get
Fifteen Crowdin project memberships plus a per-row confirmation:
- User ID and role — set correctly for each member
- Target language — assigned per the column C value
- Column D — "ADDED" for successes, error detail for failures
The error log is what matters. If user 7 has a deactivated Crowdin account or the role value in column B is misspelled, column D tells you immediately. You fix it before the sprint, not after someone complains they cannot see their strings.
What If the Data Is Not Quite Ready
Onboarding sheets from HR or team leads are rarely clean. SheetXAI handles the prep and the push in the same prompt.
When the usernames in column A are email addresses, not Crowdin user IDs
The team lead gave you email addresses instead of Crowdin numeric user IDs.
For each row in my sheet, look up the Crowdin user by the email address in column A and retrieve the user ID. Then add each user to the project ID from cell A1 with the role in column B and language in column C. Write the resolved user ID and "ADDED" into columns D and E.
When some users need to be added to multiple languages
Column C has comma-separated language codes for users who cover more than one language.
Add each user from my sheet to Crowdin project ID from cell A1 with the role in column B. If column C contains multiple language codes separated by commas, create a separate membership for each language. Write "ADDED" plus the language into column D for each membership created.
When you need to verify existing memberships before adding
Some of the fifteen users may already be members from a previous sprint and should not be duplicated.
For each user in my sheet, check if they are already a member of Crowdin project ID from cell A1. If they are, write "ALREADY MEMBER" into column D. If they are not, add them with the role from column B and language from column C, then write "ADDED" into column D.
When the onboarding needs to happen across multiple Crowdin projects at once
The new contract covers two Crowdin projects. Column D has the project ID each user should be added to.
Add each user from my sheet to the Crowdin project specified in column D using the user ID from column A, role from column B, and language from column C. Write "ADDED" into column E for each success and the error message if it fails.
The pattern: the sheet is the onboarding manifest. Crowdin gets the members, the sheet gets the confirmation. No one misses their sprint assignment.
Try It
Get the 7-day free trial of SheetXAI and open a sheet with your Crowdin user IDs, roles, and language codes, then ask it to add them to the project. The Crowdin integration is included in every SheetXAI plan. For related workflows, see how to bulk-create translation tasks or the Crowdin in Google Sheets overview.