The Scenario
You are a product manager. The engineering team just signed off the copy for 150 new UI strings for the upcoming release, and they all need to be in Crowdin before the localization sprint starts Monday.
The strings are in a Google Sheet. Column A has the identifier, column B has the English source text, column C has the developer context note. The release date is Thursday.
The slow version:
- Open Crowdin's source file editor
- Add each string manually: paste the identifier, paste the source text, paste the context
- Repeat 150 times
- Make a typo in identifier 37 and discover it on Wednesday during QA
- The localization sprint starts late.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that reads the rows and pushes them to Crowdin in one go, so you never have to open Crowdin's string editor.
Open the SheetXAI sidebar and type:
Create a Crowdin source string for each row in my sheet using the identifier from column A, source text from column B, and context note from column C. Write "CREATED" into column D when each string is created successfully, and the error message if it fails.
SheetXAI iterates through all 150 rows, calls the Crowdin API for each, and writes the result into column D. You have a clear audit trail: green CREATED in 148 rows, two rows with error messages explaining exactly what went wrong.
What You Get
A batch push with per-row confirmation:
- 150 Crowdin source strings — created from the sheet data
- Column D — "CREATED" for successes, error detail for failures
- Exact identifiers and context preserved — no manual rekeying
The error feedback in column D is the part that matters most. When you are pushing 150 strings, two will have identifier conflicts or character limit violations. Knowing which two is the difference between a five-minute fix and a three-hour hunt.
If the localization team needs character limits on some strings, add that column and update the prompt. SheetXAI will include the max_length parameter for each string that has one.
What If the Data Is Not Quite Ready
String sheets from product teams are rarely clean. SheetXAI handles the prep and the push in the same prompt.
When the identifiers have inconsistent formatting
Some identifiers use camelCase, some use snake_case, some have spaces. Crowdin requires a consistent format.
Normalize the identifiers in column A to snake_case before creating the strings. Write the normalized identifier into a new column E so I can see what changed, then create each string in Crowdin using the normalized identifier.
When some rows are missing context notes
Column C is blank for about thirty rows. You do not want to push strings without context into Crowdin because translators will have no guidance.
For each row where column C is blank, do not create the string. Instead write "SKIPPED — missing context" into column D. Create strings normally for all rows that have context.
When the sheet contains strings for multiple Crowdin projects
Some rows are for the mobile project, some are for the web project. A project column (column D) tells you which.
Create Crowdin source strings for each row in my sheet, using the project identifier in column D to determine which Crowdin project to add the string to. Use column A for the identifier, column B for the source text, and column C for the context note. Write the result into column E.
When strings need to be pushed and you want to confirm they are visible before going further
You want to create the strings, then immediately check that they show up in Crowdin before handing off to the localization team.
Create a Crowdin source string for each row using column A for the identifier, column B for the source text, and column C for the context note. After all strings are created, pull back the string list for the project and confirm each identifier from column A appears. Write "CONFIRMED" or "NOT FOUND" into column D for each row.
The pattern: push first, verify second, all in one prompt. The sheet is the audit record.
Try It
Get the 7-day free trial of SheetXAI and open any sheet of strings you need in Crowdin, then ask it to create them row by row. The Crowdin integration is included in every SheetXAI plan. For related workflows, see how to bulk-create translation tasks or the Crowdin in Google Sheets overview.