The Scenario
Your quality assurance team is two weeks out from an external compliance review. The auditors want documentation of every question in every active DataScope form — field type, whether it's required, the exact label text — so they can verify the inspection process covers all required checkpoints. You have 12 active forms. Nobody has ever exported this information programmatically. The closest thing you have is a folder of screenshots.
The bad version:
- Open each of the 12 forms in DataScope's form editor, scroll through every question, and manually type each label, field type, and required flag into a spreadsheet.
- Get through form 4, realize the auditors also want the question IDs for cross-referencing with submission exports, go back and redo forms 1 through 3.
- Finish the export at form 10, get a message that form 9 was updated yesterday and you need to redo it.
This isn't skilled work. It's transcription. But the compliance review depends on it, and someone has to produce it before the auditors arrive.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the sheet, connects to DataScope through its built-in integration, and walks through every active form — pulling the schema for each one without you opening a single form editor.
Fetch the list of all DataScope forms, then for each form retrieve its schema and write the form name, question label, field type, and required flag into the FormAudit sheet — one row per question.
What You Get
- A FormAudit sheet with one row per question across all 12 active forms.
- Columns: form name, question label, field type, required flag, and question ID.
- Forms sorted alphabetically; questions in their original form order.
- Any form that returned an error (access restricted, schema unavailable) logged in a separate row with an error note.
What If the Data Is Not Quite Ready
You need to include only active forms, not archived ones
Fetch all DataScope forms, filter to only those with a status of 'active', retrieve the schema for each, and write form name, question label, field type, and required flag into the FormAudit sheet — add a note in column E if any form's status could not be verified.
The auditors want the questions grouped by form with blank rows between them
Fetch all active DataScope forms, retrieve each form's schema, and write the results to the FormAudit sheet — insert the form name as a header row before each form's questions, leave a blank row between forms, and include question label, field type, required flag, and question ID as columns.
You need to flag which questions appear across multiple forms
Fetch all DataScope forms and their schemas, write the full question list to FormAudit, then add a column G called 'SharedAcrossForms' — mark 'YES' for any question label that appears in more than one form's schema, and list the other form names in column H.
Full audit export: schema, question count, coverage gap analysis in one pass
Fetch all active DataScope forms and their schemas. Write a full row-per-question table to FormAudit with form name, question ID, label, type, and required flag. Then write a second sheet called 'AuditSummary' showing each form name, total question count, how many questions are marked required, and flag any form with fewer than 5 required questions as 'REVIEW NEEDED' in column E.
Schema extraction and coverage analysis in one pass — ready to hand to the auditors.
Try It
Get the 7-day free trial of SheetXAI and open the Google Sheet you're using for your compliance review, then ask it to pull every question from every active DataScope form into a structured audit table. Also worth reading: Pull All Field Form Submissions Into a Google Sheet and the full DataScope integration guide.