The Scenario
Your standup is at 9 AM. It's 8:43.
The ops lead sent the same message she sends every Monday: "Can someone get the DeskTime numbers into the sheet before we start?" Last week it was you. This week it's you again, apparently, because you're the one who saw the message first.
You open DeskTime. You navigate to the employee report. You set the date range to yesterday. You export the CSV.
The bad version:
- The CSV has 18 columns and you need 4 — you spend 4 minutes deleting the rest
- Two employees have last names that were updated in DeskTime last week and now don't match the sheet's lookup column
- You paste the data into the wrong tab, realize it, undo, find the right tab, paste again — and now it's 8:58
Nobody hired you to spend their Monday morning reformatting a DeskTime export. The standup isn't about the data cleanup — it's about what the data says. And right now you have six minutes left to get there.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads your sheet, understands the column structure, and through its built-in DeskTime integration it fetches the data and writes it back — without you touching a CSV.
Open the SheetXAI sidebar and paste this:
Pull DeskTime productivity data for all employees for yesterday and put their name, online time, productive time, and efficiency score into this sheet starting at row 2
What You Get
- Column A: employee full name as it appears in DeskTime
- Column B: total online time in hours and minutes
- Column C: productive time in hours and minutes
- Column D: efficiency percentage (0–100)
- Rows filled in order of DeskTime's employee list, one row per person
- Any employee with no data for the day is listed with empty values, not silently skipped
What If the Data Is Not Quite Ready
The names in DeskTime don't match my lookup column
Pull DeskTime productivity data for yesterday for all employees. For each one, match their DeskTime name against column A (which has our internal display names). If there's a match, write the stats into columns B, C, and D on that row. If there's no match, flag the name in column E with "Unmatched."
I want only the employees above a certain efficiency threshold
Fetch DeskTime productivity stats for all employees for yesterday. Only include employees with an efficiency score above 70%. Write name, online time, and efficiency score into the HighPerformers tab.
I need to pull a full week, not just yesterday
Pull DeskTime productivity data for all employees for 2026-05-06 through 2026-05-12. For each employee, sum their total productive time across the week and write the result into column B alongside their name in column A.
Give me the full picture — pull, flag outliers, and add a summary row
Fetch DeskTime productivity data for all employees for yesterday. Write name, online time, productive time, and efficiency into columns A–D. Flag any employee with an efficiency score below 50% with "Low" in column E. Add a summary row at the bottom with the team average for each numeric column.
Ask for the data, the conditional logic, and the summary in one shot — you don't have to run three separate steps.
Try It
Get the 7-day free trial of SheetXAI and open the sheet you use for your team standup, then ask it to pull yesterday's DeskTime productivity data. The DeskTime integration is included in every SheetXAI plan. You might also want to look at mapping per-employee project hours or the DeskTime overview hub.