The Scenario
Your compliance team got a request last week: produce an audit snapshot of every PDF generated through DocRaptor in the past 30 days. No unauthorized exports, no gaps in the record — just a complete list of what was created, when, by whom, and with what status. The information exists in DocRaptor's API. Getting it into a format the auditor can actually review means calling the API, parsing JSON, and building a sheet by hand. That's three steps between the data and the answer.
The bad version:
- Log into the DocRaptor dashboard. Navigate to the document history. Filter by date range — if the UI even supports that.
- Screenshot the results, paste them into a sheet. Realize the table doesn't export. Copy row by row.
- Find out the dashboard only shows 25 results per page. Click through to the next page. Repeat until you've captured all 30 days.
The auditor needs a complete record, not a best-effort screenshot collection. And if this request comes back quarterly, you're looking at the same process every three months.
The Easy Way: One Prompt in SheetXAI
SheetXAI lives inside your Google Sheet. Through its DocRaptor integration, it can call the document history API, filter to the relevant date window, and write every record into a clean audit sheet — without you touching the DocRaptor UI or writing a single API call.
Fetch the full list of documents created in DocRaptor, filter to the last 30 days, and paste document name, type, status, and created_at into a new 'DocRaptor Audit' sheet.
What You Get
- A 'DocRaptor Audit' sheet with one row per document created in the past 30 days.
- Columns for document name, type (PDF or XLSX), status, and created_at timestamp.
- If the sheet already exists, it's overwritten with the fresh pull so you're not appending duplicate records.
- If the DocRaptor API returns a pagination token for large history sets, SheetXAI follows it through all pages so you get the complete record, not just the first 25.
What If the Data Is Not Quite Ready
You need to filter down to only failed or error-status documents
Fetch the DocRaptor document history for the last 30 days. Filter to records where status is not 'completed'. Write document name, type, status, created_at, and any error message into a new 'Failed Exports' sheet. Sort by created_at descending.
The audit needs to cover 90 days, not 30
Fetch the full DocRaptor document history. Filter to records created in the last 90 days. Write document name, type, status, created_at, and download URL to a new 'Q1 Audit' sheet. Include a summary row at the bottom showing total documents, total completed, and total failed.
The existing 'DocRaptor Audit' sheet should be appended, not overwritten — for a running log
Fetch the DocRaptor document history for the last 30 days. Check the existing 'DocRaptor Audit' sheet for the most recent created_at value already logged. Only write records newer than that timestamp, appending them as new rows at the bottom. This way the log grows incrementally without duplicates.
Full audit pipeline: fetch, filter, enrich, flag, summarize
Fetch the full DocRaptor document history for the last 30 days. Filter to records where type is 'pdf'. Write document name, status, created_at, and download URL into a new 'DocRaptor Audit' sheet. In column E, add a 'Flag' column: mark any document with a status other than 'completed' as 'Review'. Add a summary at the bottom with total PDF count, completed count, and flagged count. Sort by created_at descending.
One prompt produces the complete auditable record with no API calls to write and no dashboard pagination to click through.
Try It
Get the 7-day free trial of SheetXAI and open a blank Google Sheet — ask SheetXAI to pull the last 30 days of DocRaptor document history into a clean audit log in one prompt. Related: generate PDFs in batch from sheet data or produce a styled PDF report from a P&L sheet.