The Scenario
You run a mid-size newsletter for a media company. Someone on the team imported a list of 2,000 contacts from an event partner — attendees who opted into third-party communication. The list showed up in the shared Google Sheet on a Friday afternoon with a note: "can we send to these?" It's now Monday morning and the campaign is slated for Wednesday. You have no idea whether half these addresses will bounce. You can't import them to your ESP without a cleanliness check, and your ESP won't let you suppress individual addresses after the fact — they count against your bounce rate whether or not you thought they'd fail.
The bad version:
- Upload the 2,000-row CSV to Emailable, get back results, download the output CSV, open it alongside the original sheet, figure out which column is the status column, paste it in.
- Realize the output CSV uses different column ordering than you expected, re-sort both files, repaste.
- Write a filter formula to flag "remove" rows, apply it, discover three rows got misaligned, fix them manually, and move on — except you're not confident you fixed them all.
Your send window is tight and this is the kind of cleanup that usually takes up an entire morning you didn't plan for.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Google Sheet. It reads the list, submits the verification batch to Emailable, waits for the job to complete, and writes your action tags back directly — no file exports, no formula gymnastics, no re-matching.
Here's the prompt for this task:
Submit all emails in column A of my Google Sheet to Emailable batch verification, wait for results, then write "safe," "risky," or "remove" into column B based on the returned status for each email.
What You Get
- Column B populated with "safe," "risky," or "remove" for every row in column A — matched to the correct address.
- Rows tagged "remove" have undeliverable Emailable statuses; "risky" covers addresses Emailable flagged as potentially problematic but not definitively bad; "safe" covers clean deliverables.
- No output file to download, no sorting step, no re-import.
What If the Data Is Not Quite Ready
The imported list has duplicate email addresses across several rows
Before verifying, remove duplicate email addresses from column A, then submit the deduplicated list to Emailable batch verification. Write "safe," "risky," or "remove" to column B next to each unique address, and leave the duplicate rows blank so they're easy to identify and clean up.
Some rows have missing emails — the cell is blank or contains placeholder text like "n/a"
Skip any rows in column A where the cell is blank or contains "n/a" or similar placeholder text. Submit only the valid email addresses to Emailable batch verification and write the tag ("safe," "risky," or "remove") to column B for those rows. Leave the blank-or-placeholder rows untouched in column B.
You want more granular tagging — not just three buckets but the actual Emailable reason code too
Submit all emails in column A to Emailable batch verification. Once complete, write the action tag ("safe," "risky," "remove") to column B and the Emailable reason code (e.g., "rejected_email," "disposable," "invalid_domain") to column C so you have the reasoning alongside each decision.
You want the full cleanup, verification, and tagging done in one pass before the import
Trim all email values in column A, remove duplicates, skip blanks and placeholder entries, then submit the valid list to Emailable batch verification. Write the action tag to column B and the Emailable status reason to column C. Finally, write a count of "safe," "risky," and "remove" rows to a summary block starting at E1 so you can see the split at a glance.
One prompt — the cleanup, the verification call, and the summary all happen together.
Try It
Open your imported contact sheet and get the 7-day free trial of SheetXAI — ask it to run Emailable batch verification on the list and tag every row before you import to your ESP. Also see: Verify Individual Emails and Enrich With Metadata and the Emailable integration hub.