The Scenario
It's mid-January. Your association is building the VIP invitation list for the annual gala, and the criteria this year is engagement-based: members who attended at least three events in the past two years get a personal invitation. Everyone else gets the general announcement.
You have 500 member records in a Google Sheet. The Evenium contact IDs are in column A. But the actual attendance history — how many events each person attended, when their most recent event was — lives entirely inside Evenium.
The membership director sent a Slack message two days ago asking for the segmented list. You've been putting it off because there's no good way to pull the data without opening Evenium, searching for each contact individually, clicking into their event history, and writing the numbers down yourself.
The bad version:
- Open Evenium, search for contact ID 1001, click into their event history tab, count the events, write the number in column B of your sheet
- Repeat 499 more times across the afternoon while trying to answer emails
- Realize around row 150 that you accidentally skipped row 97 and now the numbers are off by one row for the rest of the sheet
There's a quarterly board presentation on Friday where the membership director needs to show retention metrics. This is one of the inputs.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the contact IDs in your sheet and fetches the corresponding event history from Evenium — you don't open the platform or click through individual records. Just describe what you need in the sidebar.
For each contact ID in column A of my VIP Members sheet, fetch all events they were invited to or registered for in Evenium and write the event count into column B and the most recent event date into column C.
What You Get
- Event count for each contact ID lands in column B as a plain number
- The date of the most recent event — formatted as YYYY-MM-DD — lands in column C
- Contacts with no Evenium event history get a 0 in column B and "no events" in column C rather than a blank that could be misread as missing data
- Contacts where the ID in column A doesn't exist in Evenium are flagged in column C so you know the record needs to be investigated
What If the Data Is Not Quite Ready
Some contact IDs are missing from column A
Before fetching attendance history, check column A for any blank or malformed values. Write MISSING ID in columns B and C for those rows, then proceed with the Evenium lookup for all rows that have a valid ID. Write the event count and most recent date for each valid contact.
You need to filter by event date range, not all-time
For each contact ID in column A, fetch only Evenium events from the past two years (2024-01-01 through today) and write the count of events in that window into column B and the most recent event date within that window into column C.
The sheet has both a contact ID column and an email column — IDs are missing for newer members
For rows where column A has a contact ID, use it to fetch Evenium attendance history. For rows where column A is blank but column D has an email, look up the Evenium contact by email first, then fetch their attendance history. Write the event count into column B, the most recent event date into column C, and the resolved Evenium contact ID into column A.
Flag the VIP threshold, fetch history, and write the segmentation in one pass
For each contact ID in column A, fetch their Evenium event count over the past two years and their most recent event date. Write the count into column B and the date into column C. Then write VIP in column D if the count is 3 or more, and GENERAL in column D if the count is below 3. Summarize at the top: total VIP count, total general count.
One prompt handles the lookup, the count, the date, and the segmentation flag — no intermediate step.
Try It
Get the 7-day free trial of SheetXAI and open your member engagement sheet, then ask it to fetch Evenium attendance counts for every contact ID and segment the rows by threshold. When the segmentation is done, see how syncing updated contact records back into Evenium works, or start from the Evenium overview.