The Scenario
The event app goes live in 48 hours, and you're the one responsible for making sure every speaker profile is in Eventee. You inherited a Google Sheet from the program committee — 35 rows, speaker names in column A, bios in column B, headshot URLs in column C. Some rows have notes in other columns. None of it has been touched in a week.
The bad version:
- Open Eventee's admin panel, click into Speakers, click "Add Speaker," type in the name, paste the bio, paste the photo URL, click Save, navigate back to the list, find the next row in the sheet, repeat.
- Somewhere around row 14, you paste the wrong bio into the wrong record. You don't catch it until someone screenshots their speaker profile and sends it to the group chat.
- You spend 20 minutes finding and correcting the mismatch before continuing. You're still on row 17 with 18 rows to go and a standup in 45 minutes.
You're a conference coordinator, not a data entry operator. The speakers are confirmed, the bios exist, the photos are linked — the actual work of this task was done weeks ago. What's left shouldn't consume the better part of a day.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that runs inside your Google Sheet. It reads the sheet, connects to Eventee through its built-in integration, and can create speaker records in bulk from your data. You describe what's in the columns and where you want the results written back.
Here's the prompt for this task:
Add a speaker to Eventee for each row in my 'Speakers' tab — name in column A, bio in B, photo URL in C — and write the returned speaker ID into column D.
SheetXAI reads every populated row, creates a speaker record in Eventee for each one, and writes the confirmation ID back into column D. When it's done, you have a live reference linking each row in your sheet to its Eventee speaker record.
What You Get
- A new speaker record in Eventee for each row in the 'Speakers' tab
- The Eventee speaker ID written into column D for each successfully created record
- Any rows that returned errors flagged in column D with the error message instead of an ID
- No partial success ambiguity — every row either has an ID or has an error you can read
What If the Data Is Not Quite Ready
The bios have HTML tags from a copy-paste out of a website
Add a speaker to Eventee for each row in my 'Speakers' tab — name in column A, bio in B, photo URL in C — but strip any HTML tags from the bio before submitting, and write the returned speaker ID into column D.
Some rows are missing photo URLs
Add a speaker to Eventee for each row in my 'Speakers' tab where column C is not blank — name in column A, bio in B, photo URL in C — and write the returned speaker ID into column D. For rows with no photo URL, skip and write 'no photo' in column D.
Speaker data is split across two tabs — main roster and late additions
Combine rows from my 'Speakers' tab and my 'LateAdditions' tab, then add a speaker record to Eventee for each unique name — column A is name, B is bio, C is photo URL — and write the returned speaker ID into column D of the source tab.
Full cleanup and bulk-create in one pass
Check my 'Speakers' tab for any rows where column A or B is blank, flag those rows with 'incomplete' in column D, then for all complete rows strip HTML from column B and create a speaker record in Eventee with name, bio, and photo URL — write the returned speaker ID into column D for successful rows.
The pattern: cleanup and creation go in a single prompt so you aren't running two separate operations and reconciling the results between them.
Try It
Get the 7-day free trial of SheetXAI — open your speaker roster sheet and ask SheetXAI to push every confirmed speaker into Eventee in one shot. Also worth reading: Bulk Add Sponsors to Eventee From a Google Sheet and the Eventee integration overview.