The Scenario
You're the hybrid summit organiser, and the event platform goes live in three days. You have four halls and eight scheduled breaks defined across a two-day agenda — all of it sitting in a Google Sheet the programme committee built two months ago. None of it is in Eventee yet.
You found out yesterday that the person who was supposed to set up the Eventee structure left the company. The handoff document they left is one paragraph. It says "the halls and breaks are in the spreadsheet."
The bad version:
- Open Eventee's admin panel. Navigate to Halls. Click "Create Hall." Type in the first hall name, set the display order, save. Go back to the list. Click "Create Hall" again. Repeat for the remaining three halls.
- Navigate to Breaks. Click "Add Break." Type the break name. Set the start time. Set the end time. Save. Go back. Repeat seven more times, checking the spreadsheet after each one to make sure you've got the time right.
- Finish, then realize the order you entered the halls doesn't match the order column in the spreadsheet. Go back into Halls, edit each one's display order, save each one again.
You inherited this task two days before launch. Every minute you're clicking through Eventee's admin panel is a minute you're not doing the other 14 things on the pre-launch checklist.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Google Sheet. It reads the sheet and through its Eventee integration can create halls and breaks in bulk — pulling the names, times, and display order from the rows you specify and setting them up in Eventee in one pass.
Here's the prompt for hall creation:
Create a hall in Eventee for each row in my 'Halls' tab — hall name in column A, display order in B — and write the returned hall ID into column C.
And for breaks:
Add all breaks from my 'Schedule' tab to Eventee — break name in column A, start time in B, end time in C — and confirm each was created with status in column D.
SheetXAI reads both tabs and creates the records in Eventee. Column C in 'Halls' and column D in 'Schedule' fill with confirmation IDs and statuses so you can see exactly what landed.
What You Get
- All four halls created in Eventee with the correct display order from column B
- The Eventee hall ID written into column C for each successfully created hall
- All eight breaks created with the correct start and end times from the 'Schedule' tab
- Status written into column D for each break — success note with break ID, or an error message if something failed
What If the Data Is Not Quite Ready
Start and end times are in a mixed format (some HH:MM, some with AM/PM)
Add all breaks from my 'Schedule' tab to Eventee — break name in column A, start time in B, end time in C — normalizing all times to 24-hour HH:MM format before submitting. Write the returned break ID into column D.
Hall names in the sheet don't match what you want displayed in the event app
Create a hall in Eventee for each row in my 'Halls' tab — use column A as the display name but add 'Hall' as a prefix if it's not already there. Display order from column B. Write the returned hall ID into column C.
Halls and breaks are in the same tab rather than separate tabs
In my 'Agenda' tab, create an Eventee hall for each row where column A is 'Hall' — using the name in column B and display order in column C. Write the returned hall ID into column D. Then for each row where column A is 'Break', create an Eventee break with name in column B, start time in C, end time in D. Write the returned break ID into column E.
Full pre-launch structure setup in one pass
Create all halls in Eventee from my 'Halls' tab — name in column A, display order in column B — and write the returned hall ID into column C. Then add all breaks from my 'Schedule' tab — break name in column A, start time in B, end time in C — and write the returned break ID into column D. Report a summary count of successfully created halls and breaks in cells A1 and B1 of my 'SetupLog' tab.
Combining the halls and breaks setup into one instruction means Eventee's structure is done before you move to the next item on the pre-launch checklist.
Try It
Get the 7-day free trial of SheetXAI — open your event agenda spreadsheet and ask SheetXAI to create all your Eventee halls and breaks in a single pass so your event structure is ready before attendees open the app. Related: Bulk Import Speakers Into Eventee From a Google Sheet and the Eventee integration overview.