The Scenario
You're the program director for a 600-person conference. The session schedule has been finalized for six weeks. Eighty sessions, each with a title, start time, end time, room assignment, track, and external ID — all sitting in a tidy Excel spreadsheet that the program committee signed off on in March.
The venue just confirmed the AV setup. ExpoFP goes live next week. None of those 80 sessions are in the system yet.
The bad version:
- Open ExpoFP's session management panel and click "Add Session" for the first one — fill in title, pick the start time from a date picker, set the end time, select the room from a dropdown, assign the track, enter the external ID, save
- Repeat that 79 more times, keeping your place in the spreadsheet with a physical finger on the screen because you've already accidentally duplicated row 12
- Hit session 44 and realize the room name in your spreadsheet is "Hall B - North" but ExpoFP's dropdown only has "Hall B North" — discover this mismatch affects 11 other sessions, now requiring a lookup and manual reconciliation
You have a Ph.D. candidate level of mastery over this session schedule. You should not be spending your Thursday afternoon clicking through a web form 80 times.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Google Sheet. It reads your session schedule and pushes every row into ExpoFP's agenda system directly — titles, times, rooms, tracks, and all — in one operation.
Take the session schedule in my Google Sheet — columns A through F contain title, start time, end time, speaker, track, and external ID — and create them all in ExpoFP event 32971
What You Get
- All 80 sessions created in ExpoFP, visible in the interactive agenda
- A status column written back to your sheet: "created," "updated," or the specific error for sessions that didn't land
- Rows with room name mismatches or unrecognized tracks flagged individually so you can fix just those and re-run
What If the Data Is Not Quite Ready
Your room names don't match ExpoFP's room list exactly
Check the room values in column C of my Google Sheet against the rooms configured in ExpoFP event 32971 and list the mismatches before I run the session import
You have sessions split across two tabs — morning and afternoon
Read all rows from the "Morning" tab and the "Afternoon" tab in my Google Sheet and upsert them all as sessions in ExpoFP event 32971, combining both sets in one operation
Some sessions are marked "pending" and shouldn't go in yet
Import all sessions from my Google Sheet into ExpoFP event 32971 where column G (status) is "Confirmed" — skip any row with "Pending" or blank in that column
Normalize times, check for overlaps, and load in one prompt
In my Google Sheet, convert all start and end times in columns B and C from 12-hour to 24-hour format, flag any sessions where a room is double-booked at the same time, then upsert all sessions with status "Confirmed" in column G into ExpoFP event 32971 and write a status column with the result
When the data needs cleaning before it moves, asking for both in one prompt is faster than two passes.
Try It
Get the 7-day free trial of SheetXAI and open the session schedule spreadsheet your program committee built, then ask it to load those sessions into ExpoFP. See the related spoke: Sync Session Tracks From a Google Sheet Into ExpoFP. Hub overview: How to Connect ExpoFP to Google Sheets.