The Scenario
You manage digital operations for a mid-size company and the Formdesk account has been running for two years. Nobody has a clear picture of how many forms actually exist, which ones are still active, and which ones haven't received a submission in six months. There's a quarterly ops review on Friday, and someone just asked for a Formdesk audit.
You log into Formdesk. There are 23 forms. You start writing them down in a doc.
The bad version:
- You click through each form one at a time, copy the name, check if it's active, note the entry count from the stats tab.
- You switch back to Google Sheets, paste each row in, go back to Formdesk, click the next form.
- 23 forms later, you have a sheet that's half formatted and you've spent 45 minutes on what should be a two-minute export.
The ops review is in two days, not two weeks. There are also other things on the list.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads your Formdesk account through its built-in integration and writes a complete forms inventory into your sheet in one operation — no clicking through individual form pages.
List all forms in my Formdesk account and write form ID, name, active status, and entry count into columns A through D
What You Get
- Column A: form ID for each form in your Formdesk account
- Column B: form name
- Column C: active or inactive status
- Column D: total entry count
- One row per form, headers in row 1, populated from row 2 down
- The snapshot reflects the current state at the time you run the prompt
What If the Data Is Not Quite Ready
You only want to see forms that need attention
Fetch all Formdesk forms and highlight any rows where the form is inactive or has zero entries in column D — mark those rows with 'review' in column E
You want to sort by entry count to prioritize high-traffic forms
List all Formdesk forms and write form ID, name, active status, and entry count into columns A through D, then sort by entry count in column D descending
You need the form's creation date too
List all forms in my Formdesk account and write form ID, name, active status, entry count, and creation date into columns A through E
Full audit ready for leadership in one shot
Fetch all Formdesk forms, write form ID, name, active status, entry count, and creation date into columns A through E, flag rows where the form is inactive or has zero entries with 'flag for review' in column F, sort by entry count descending, and format the result as a clean table with bold headers
The inventory becomes a dashboard the moment you stop assembling it by hand.
Try It
Get the 7-day free trial of SheetXAI and open any Google Sheet, ask it to pull your Formdesk forms inventory, and you'll have a snapshot ready before the next tab loads. Then link to Bulk Add Fields to a Formdesk Form From a Google Sheet or back to the Formdesk integration overview.