The Scenario
You inherited the Formsite account three weeks ago when the ops coordinator left. Fifteen forms, give or take — some open, some closed, some with zero results that nobody has touched since 2024. Your manager wants a list of which ones are active, which ones can be archived, and roughly how much volume each is handling. She needs it before the Monday planning call.
The bad version:
- Log into Formsite and click through each form one by one to find its result count, writing numbers into a notes doc as you go.
- Discover mid-way through that some forms are duplicated across different directories and you're not sure which ones are the live versions.
- Paste everything into a Google Sheet by hand, realize the status column doesn't match the terminology your manager uses, and go back to Formsite to re-check three forms.
Nobody promoted you to this role so you could spend Sunday clicking through a form management dashboard. The planning call is in forty hours and you still have your actual job to do.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Google Sheet. Connect it to your Formsite account and it can hit the forms list API, pull every form with its metadata, and write the results into your sheet — sorted however you need, no clicking required.
List all forms in my Formsite account and write form name, directory ID, status (open or closed), and result count into columns A through D starting at row 2, with headers in row 1
What You Get
- Column A: form name as it appears in Formsite
- Column B: the directory ID used by the Formsite API
- Column C: current status — open or closed
- Column D: total result count at time of pull
- One row per form, sorted by whatever order Formsite's API returns them
What If the Data Is Not Quite Ready
I want to see which forms are likely candidates for archiving — zero results or been closed for a while
Fetch all Formsite forms, sort by result count ascending, and in column E write "ARCHIVE CANDIDATE" for any form that is closed or has zero results
I need to filter to just the forms in a specific Formsite directory
List all forms in my Formsite account, filter to only forms in directory "marketing-2025", and write form name, status, and result count into columns A, B, and C
The list should include when the form was last modified so I can see which ones are stale
Fetch all Formsite forms and write name, directory ID, status, result count, and last-modified date into columns A through E — if last-modified date isn't available from the API, leave column E blank
Build a full audit table, flag anomalies, and sort it so the most important review targets are at the top
List all Formsite forms, sort by result count descending, flag any form that is closed but has more than 100 results as "REVIEW — high volume closed form" in column F, flag any form that is open but has zero results as "REVIEW — no activity" in column F, and write name, directory ID, status, result count, and flag into columns A through F
That last prompt turns a manual audit into a triage list in one shot.
Try It
Open a Google Sheet and get the 7-day free trial of SheetXAI — paste your Formsite account credentials once and ask it to generate the full form inventory. If you're also pulling response data, see how to export full survey results or filter by date range for the broader integration overview, visit Formsite + Google Sheets.