The Scenario
You are the HR coordinator at a 200-person company. The leadership team decided last week to send every employee a gift card for Employee Appreciation Day. The event is in four days. You have a Google Sheet with every employee's name and email address. Each card is $50.
What you do not have is 200 Gift Up! gift card orders. Or the time to create them one by one.
The slow version:
- Log into Gift Up! and navigate to the order creation form
- Fill in recipient name, email, gift card item ID, and value
- Click create. Go back. Fill in the next one.
- Repeat 200 times
- Lose count somewhere around row 60 and have to recount to make sure you did not skip anyone
- You finish at 11 PM and still have to send the redemption URLs to employees the next morning.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that reads your employee list and creates one Gift Up! gift card order per row, writing the redemption URL back into the sheet so you can distribute it.
Open the SheetXAI sidebar and type:
Create a Gift Up! gift card order for every row in my sheet using the item ID in column A, recipient email in column B, and value in column C. Write the returned gift card code into column D and the redemption URL into column E for each row.
SheetXAI iterates through all 200 rows, calls the Gift Up! API once per row, creates each order, and writes the code and redemption URL back into the sheet. By the time it finishes, column E has 200 links ready to send.
What You Get
200 individual Gift Up! gift card orders, each written back to the sheet:
- Column D — the unique gift card code Gift Up! assigned to each order
- Column E — the redemption URL for each recipient to use at checkout
- Any errors — if a row fails, SheetXAI writes the error reason into column F so you can rerun just the failed rows
The sheet becomes your distribution list. You copy column B and column E, paste them into your email tool, and send. You do not touch the Gift Up! dashboard once.
The per-row pattern scales linearly. Twenty employees or two thousand, same prompt. The only thing that changes is how long the run takes.
What If the Data Is Not Quite Ready
Employee lists are never perfectly clean before a bulk operation. SheetXAI handles the issues in the same prompt.
When some employees have placeholder item IDs
The gift card item ID is the same for most employees but a few senior leaders get a higher-value item. You do not want to preprocess the sheet before running.
Create a Gift Up! gift card order for each row. If column A is blank, use item ID "GC-STANDARD" as the default. If column A says "EXEC," use item ID "GC-EXEC-100." Write the returned gift card code into column D and the redemption URL into column E.
When some email addresses are missing
A handful of rows have a name but no email — employees who have not set up their company account yet. You want to skip those rows rather than create orders with no recipient.
Create a Gift Up! gift card order for each row where column B contains a valid email address. Skip any row where column B is blank and write "SKIPPED — no email" into column E for those rows.
When value should vary by tenure
Leadership decided senior employees (marked in column D) should get a larger card.
For rows where column D is "Senior," create a Gift Up! order for $100. For all other rows, create a $50 order. Use the item ID in column A, recipient email in column B. Write the code into column E and the redemption URL into column F.
When you need to create, validate, and flag all at once
Create all orders, write back codes and URLs, flag any that failed, and add a final count of successful orders at the bottom.
Create a Gift Up! gift card order for every row using item ID in column A, recipient email in column B, and value $50. Write the code into column D and the redemption URL into column E. If a row fails, write the error reason into column F. After all rows are processed, add a summary at the bottom of column D: count of successful orders and count of failed rows.
The pattern: describe the full output, including the fallback handling, and SheetXAI applies the logic row by row without you checking each one.
Try It
Get the 7-day free trial of SheetXAI and open your employee or recipient list, then ask it to create a Gift Up! order per row. The Gift Up! integration is included in every SheetXAI plan. For related workflows, see how to bulk-add notes to Gift Up! orders or the Gift Up! in Google Sheets overview.