The Scenario
You are a development associate at a regional charity. Last Saturday's gala raised $8,200 from 35 donors in checks and cash. Every donor is recorded in a Google Sheet: name, email, amount, and payment type.
Monday morning. The development director wants all 35 transactions logged in Givebutter under the gala campaign before the 11 AM team call, so the campaign total updates before anyone looks at the dashboard.
It is 9:15 AM.
The slow version:
- Open Givebutter, navigate to the gala campaign
- Click Record Offline Donation, fill in donor name, email, amount, payment type
- Save, go back, repeat
- Mistype a name on donation 14, catch it on donation 22, go back and fix it
- You walk into the 11 AM call on donation 28. The campaign total is wrong.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that reads each row and logs the offline transaction in Givebutter, so you do not open the donation form once.
Open the SheetXAI sidebar and type:
For each row in this sheet, create an offline Givebutter transaction under the 'Spring Gala 2026' campaign using the donor name in column A, email in column B, amount in column C, and payment type in column D. Write the returned transaction ID into column E. Skip any row where amount is blank.
SheetXAI iterates through all 35 rows, creates each offline transaction via Givebutter's API, and writes the transaction ID back to column E. By the time you open your laptop at the 11 AM call, the campaign total is accurate.
What You Get
A completed reconciliation with:
- 35 offline transactions logged in Givebutter under the correct campaign
- Transaction IDs in column E — audit trail, useful if you ever need to look up or void a specific gift
- Blank-amount rows skipped — no partial records created, flagged clearly in column E
- Payment type recorded — check vs. cash is captured per transaction, not collapsed
The campaign dashboard reflects the full $8,200 as soon as the last transaction is created. No manual total update, no finance-team back-and-forth.
What If the Data Is Not Quite Ready
Gala sign-in sheets and post-event donor lists are almost never clean. SheetXAI handles it inline.
When payment type is inconsistently recorded
Some rows say "check," some say "Check," some say "Ck," some say "CHK." Givebutter expects a standard value.
Normalize the payment type column (column D) so all check variations become 'check' and all cash variations become 'cash'. Then create an offline Givebutter transaction for each row under the 'Spring Gala 2026' campaign and write the transaction ID into column E.
When some donors gave at two separate moments during the event
A few guests gave once at the dinner and again at the paddle raise. They have two rows in the sheet. Both are legitimate and should be logged as separate transactions.
For this sheet, create an offline Givebutter transaction for every row, including duplicates by name. Write the returned transaction ID into column E and a note 'duplicate donor — both logged' into column F for any donor name that appears more than once.
When the campaign ID varies by row
The gala had three sub-events: dinner, paddle raise, and silent auction. Each is a separate Givebutter campaign. Column A holds the campaign ID, not a shared one.
For each row in this sheet, create an offline Givebutter transaction using the campaign ID in column A, donor name in column B, email in column C, and amount in column D. Write the returned transaction ID into column E.
When you need to create contacts for donors who are not yet in Givebutter and then log the transaction
Some donors at the gala were first-timers not yet in the system. You need the contact created before the transaction can be linked.
For each row in this sheet, first check if a Givebutter contact exists with the email in column C. If not, create the contact using name in column A and email in column C. Then log an offline transaction under the 'Spring Gala 2026' campaign for that contact using the amount in column D. Write the contact ID into column E and the transaction ID into column F.
The pattern: you describe the full operation in one prompt, including the edge cases. SheetXAI handles the sequence.
Try It
Get the 7-day free trial of SheetXAI and open your gala donor sheet, then ask it to log the transactions in Givebutter. The Givebutter integration is included in every plan. For related workflows, see how to export donation transactions into a sheet or the Givebutter in Google Sheets overview.