The Scenario
You are a donor relations manager at a mid-sized nonprofit. You have a capital campaign launching in six weeks. The major gifts officer needs a prospect list of donors who have given $500 or more historically — people with demonstrated capacity who already know the organization.
Givebutter has 600+ contacts in it. Pulling the right ones out is where things get stuck.
The slow version:
- Open Givebutter contacts, sort by total giving
- Scroll and eyeball which ones are over $500
- Click each contact, copy their name and email, paste into a sheet
- Repeat for 60+ records
- Realize you forgot to include lapsed donors and have to start the scroll again
- Hand the list to the major gifts officer two days late with nine duplicates in it.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that reads your Givebutter contacts, applies the filter you describe, and writes the results directly to the sheet.
Open the SheetXAI sidebar and type:
List all Givebutter contacts who have given more than $500 total and put their name, email, total giving amount, and last gift date into this sheet. Sort by total giving descending. Add a column showing whether they gave in the last 12 months or not.
SheetXAI queries Givebutter's contact data, filters to those above $500, computes the recency flag, and writes everything to the sheet. You hand the major gifts officer a ready-to-use prospect list.
What You Get
A segmented prospect sheet with:
- Name, email, total giving, last gift date — the four fields the major gifts team actually needs
- Sorted by total giving — highest capacity at the top
- Recency flag — 'Active' if they gave in the last 12 months, 'Lapsed' if not
- No duplicates — contacts pulled directly from Givebutter's source of truth
The major gifts officer has a working list before the day is over, without you clicking through a single contact profile.
Want the list cut two ways — one for active donors, one for lapsed? Tell SheetXAI to split the output across two tabs. It reorganizes without re-fetching.
What If the Data Is Not Quite Ready
Givebutter contact data is often richer than you remember — and messier than you'd like. SheetXAI handles segmentation logic in the same prompt.
When you want multiple segments on separate tabs
The major gifts team wants major donors ($500+) on one tab and mid-level donors ($100–$499) on a second tab for a separate cultivation sequence.
Fetch all Givebutter contacts and their total giving amounts. Put contacts with $500 or more in total giving on a tab called 'Major Prospects' with columns for name, email, total giving, and last gift date. Put contacts with $100 to $499 on a tab called 'Mid-Level' with the same columns.
When you want to cross-reference with a do-not-contact list
You have a column of email addresses to exclude, stored in column F of this sheet.
List all Givebutter contacts who have given over $500. Then remove any contacts whose email appears in column F of this sheet (the do-not-contact list). Write the remaining prospects into column A through D starting at row 2.
When you want to exclude contacts from a recent campaign they already received
You sent a direct mail appeal last quarter to contacts who gave $1,000 or more. You do not want to re-target them in the capital campaign opener.
Fetch all Givebutter contacts who have given more than $500. Exclude any contact who gave more than $1,000 total, since they were already in the direct mail run. List the remaining contacts in this sheet sorted by total giving descending.
When you need a full segmentation with capacity tier, recency, and campaign attribution in one pull
The major gifts officer wants a complete picture: how much, when, and which campaigns each prospect gave to.
Fetch all Givebutter contacts with a total giving amount above $500. For each contact, include: name, email, total giving, last gift date, a list of campaigns they have given to, and a capacity tier (Platinum for $5,000+, Gold for $1,000-$4,999, Silver for $500-$999). Write everything into this sheet sorted by capacity tier, then by total giving within each tier.
The pattern: instead of filtering manually and copying one field at a time, you describe the output you need and SheetXAI pulls and shapes the data in one go.
Try It
Get the 7-day free trial of SheetXAI and ask it to segment your Givebutter contacts into a sheet. The Givebutter integration is included in every plan. For related workflows, see how to bulk-apply tags to contacts or the Givebutter in Google Sheets overview.