The Scenario
You're the lead on a research team that's been running a 40-question survey for six months. Someone senior has decided to redesign the form. Before a single question changes, you need a documented snapshot of the current state — every item's question text, question type, required flag, and answer options — in a Google Sheet. That snapshot is the before-state record. If something goes wrong in the redesign, it's what you compare against.
This wasn't in today's plan. It surfaced in the 2 PM all-hands and you have two hours before the design session starts.
The bad version:
- Open the form in the editor and start reading each question, typing the text, type, and options into a spreadsheet row by row.
- Realize on question 14 that you're not sure whether it's set to required or not, so you go back and check each one manually.
- Get to question 27 and find a matrix grid question with 12 sub-items — which you're now transcribing individually.
Forty questions. Some with five answer options. Some matrix grids with sub-rows. Your 2-hour window is gone before you're halfway through.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the sheet and talks directly to Google Forms to fetch the full structure of any form — every question, every option, every flag — without you touching the form editor.
Fetch the full structure of my Google Form and write each item's question text, question type, and answer options as a row in this sheet
What You Get
- One row per question in the form.
- Column A: question text.
- Column B: question type (multiple choice, short answer, checkbox, grid, etc.).
- Column C: required flag (true/false).
- Column D: answer options as a comma-separated list, or blank for open-ended questions.
- Row 1 is the header row.
What If the Data Is Not Quite Ready
The form has matrix grid questions and I need each sub-row as a separate row
Grid questions have rows and columns — you want each row item documented individually.
Fetch the full structure of my Google Form and for any matrix grid question, write each sub-row as its own row in this sheet with the parent question text in column A, the sub-row label in column B, the column options in column C, and the required flag in column D
I need the form item IDs as well, for future batch updates
Fetch the full structure of my Google Form and write each item's form item ID in column A, question text in column B, question type in column C, required flag in column D, and answer options in column E
I need to document two forms side by side for comparison
Fetch the structure of Google Form ID [form1-id] and write it to the Form1 tab, then fetch the structure of Google Form ID [form2-id] and write it to the Form2 tab, using the same column layout for both: question text, question type, required flag, answer options
Full structural audit plus a flag for questions missing answer options where they're expected
Fetch the full structure of my Google Form, write each item's question text, type, required flag, and answer options as a row in this sheet, and in column F write "missing options" for any multiple-choice or checkbox question that has fewer than 2 answer options defined
Structure capture and validation in one pass — you get a usable audit document, not just a raw dump.
Try It
Get the 7-day free trial of SheetXAI and open a blank sheet, then ask it to fetch the full structure of your Google Form with question text, types, required flags, and answer options in one prompt. For related tasks, see bulk update form questions from a sheet or the Google Forms overview.