The Scenario
You are a payroll specialist. The legal team has asked for an audit of all active wage garnishments — who has them, what type, the amount, and the current status. They need the data in a Google Sheet to share with outside counsel by end of week.
The data is in Gusto. Garnishments are buried inside individual employee records, and there is no single export that gives you the whole picture.
The slow version:
- Navigate to each employee in Gusto one at a time
- Check whether they have an active garnishment
- Note the type, amount, and status
- Switch to Google Sheets and enter the row
- Repeat for all 120 employees
- Wonder why you are doing this manually
- It is Thursday and outside counsel is expecting the file tomorrow.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI pulls the garnishment data across all employees from Gusto and writes the full picture into the sheet in one pass.
Open the SheetXAI sidebar and type:
Fetch all Gusto garnishments for each employee ID in column A and write garnishment type, amount, active status, and description into columns B through E. If an employee has no garnishments, write "None" in column B.
SheetXAI calls Gusto for each employee ID, retrieves their garnishment records, and writes the results into the sheet. Employees without garnishments get a "None" flag so you can tell the difference between "no data" and "no garnishments."
What You Get
A garnishment audit sheet organized by employee:
- Garnishment type — child support, tax levy, creditor garnishment, or other
- Amount — the per-payroll garnishment amount
- Active status — whether the garnishment is currently active
- Description — any additional detail from the Gusto garnishment record
One row per garnishment. If an employee has two active garnishments, they appear in two rows. If they have none, a single "None" row marks the record as checked.
This is the file outside counsel needs. You can hand it over without any further formatting.
What If the Data Is Not Quite Ready
Garnishment data has compliance edge cases — terminated employees, garnishments that expired mid-year, amounts that changed.
When you only want active garnishments, not historical ones
The legal team only needs garnishments that are currently active, not ones that were released earlier in the year.
Fetch all Gusto garnishments for each employee ID in column A. Only write garnishments where active status is true. Include garnishment type, amount, and description in columns B through D. If an employee has no active garnishments, skip them entirely.
When you need to include employee name alongside the employee ID
Outside counsel wants to see employee names, not just IDs, in the file.
For each employee ID in column A, fetch the employee's first name, last name, and all active garnishments from Gusto. Write employee ID, full name, garnishment type, amount, active status, and description to this sheet. One row per garnishment. Sort by employee last name.
When garnishment amounts need to be totaled per pay period for the payroll team
The payroll team wants to know the total garnishment liability per payroll run, not just the individual records.
Fetch all active Gusto garnishments across all employees. Group by garnishment type and calculate total amount per payroll. Write garnishment type, number of employees with this garnishment, and total per-payroll amount to a Summary section at the top of this sheet. Below the summary, write the full detail with employee ID, garnishment type, and amount.
When you need a combined compliance view — garnishments plus benefits deductions — for the quarterly HR review
Your HR director wants to see all mandatory and voluntary payroll deductions together for the quarterly compliance report.
Pull all active Gusto garnishments for all employees. Then pull all active Gusto benefit deductions for all employees. Combine into one sheet with columns: employee name, deduction type, category (Garnishment or Benefit), amount per payroll, and status. Sort by employee last name. Add a summary at the top showing total garnishment count and total benefit deduction count.
The pattern: instead of checking each employee manually, you describe the full compliance view and SheetXAI assembles it.
Try It
Get the 7-day free trial of SheetXAI and open a sheet with employee IDs in column A, then ask it to fetch the Gusto garnishment data. The Gusto integration is included in every SheetXAI plan. For related workflows, see how to export the employee roster for HR audit or the Gusto in Google Sheets overview.