The Scenario
Client kickoff calls start Monday. You're the Jira admin at an agency and you need eight new client projects live before then. A Google Sheet has everything: project name in column A, project key in column B, lead email in column C, and project type in column D. You have other things to do before Monday — like preparing the kickoff decks and making sure the client portals are set up.
The bad version:
- Open Jira, navigate to Projects, click Create Project.
- Fill in the project name, type the key, set the lead, choose the template.
- Click Create. Navigate back. Click Create Project again.
- Repeat seven more times, hoping you typed the project keys correctly because Jira won't let you change them after the fact.
Eight projects at five minutes each is forty minutes of form filling. And if you mistype a project key on project 3, you're living with it forever or going through a support request.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Google Sheet. It reads the New Projects sheet and through the Jira integration creates every project in one operation.
For each row in my New Projects sheet, create a Jira project using the project name in column A, key in column B, lead email in column C, and project type in column D, then write the created project ID into column E.
What You Get
- One Jira project created per row, with name, key, lead, and type from the corresponding columns.
- The created project ID written into column E for each successful row.
- Any row that fails — duplicate key, invalid lead email, unsupported project type — surfaces with an error in column E rather than failing silently.
- All eight projects are created before you close the tab.
What If the Data Is Not Quite Ready
The project type column uses your internal names, not Jira's accepted values
Your sheet has "scrum" and "kanban" but Jira expects "software" with a board type specified, or a specific template ID.
Before creating projects, check that the project type values in column D are valid Jira project types. Map 'scrum' to 'software' with a Scrum board template and 'kanban' to 'software' with a Kanban template. Then create all projects using the corrected values.
Some projects already exist in Jira from a prior run
You created four of the eight projects manually yesterday as a test. The sheet still has all eight rows.
For each row in my New Projects sheet, check whether a Jira project with the key in column B already exists. If it does, write 'already exists' in column E and skip. If not, create the project and write the new project ID into column E.
Lead email addresses need to be verified before creating the projects
Two of the lead emails might be from people who haven't been added to the Jira instance yet.
For each row in my New Projects sheet, verify that the email in column C corresponds to a valid Jira user account. If the user doesn't exist, write 'invalid lead email' in column E and skip. For valid users, create the project and write the project ID into column E.
Kill chain: validate keys and leads, create projects, assign permissions, and confirm
For each row in my New Projects sheet, check that the project key in column B doesn't already exist in Jira and that the lead email in column C is a valid user. Skip invalid rows and note the reason in column E. Create valid projects and write the project ID into column E. In cell G1, write a summary: how many projects created, how many skipped, and how many errored.
Catching key conflicts and invalid users before the creation step prevents the kind of partial run where half your projects are created and half aren't, and you can't tell which ones failed without clicking through the list.
Try It
Get the 7-day free trial of SheetXAI and open your agency's project setup Google Sheet before the next client onboarding wave, then ask it to create every project in the list and write the project IDs back. See also: how to bulk create Jira issues and how to add watchers to Jira issues in bulk.