The Scenario
The product owner needs a release roadmap spreadsheet — version name, release date, and issue count — for the MOBILE project to share with stakeholders who don't have Jira access. The exec review is Thursday morning. She could navigate Jira's Releases page herself, but it shows one version at a time and doesn't export cleanly.
The bad version:
- Open Jira, navigate to the MOBILE project, click Releases.
- Click the first version, note the name, release date, and how many issues are in it.
- Switch to the sheet, type the three values in.
- Navigate back, click the next version, repeat.
The MOBILE project has eleven versions planned through Q3. Eleven versions at three minutes each is over half an hour — and the roadmap will be out of date the moment a release date slips and someone adds a twelfth version.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Google Sheet. It reads the sheet and through the Jira integration fetches all version data from the project in one query.
Fetch all versions for Jira project MOBILE and write the version name, release date, and status into columns A, B, C of my Roadmap sheet.
What You Get
- One row per version with version name in column A, release date in B, and status (Released, Unreleased, Archived) in C.
- Versions with no release date set appear with an empty B cell rather than a placeholder.
- The full list comes back in one pass — not one version at a time.
- You can share the sheet immediately without reformatting.
What If the Data Is Not Quite Ready
You want the issue count per version alongside the name and date
The stakeholders want to see how much work is scoped to each release, not just the date.
Fetch all versions for Jira project MOBILE and write the version name, release date, status, and total number of issues assigned to that version into columns A, B, C, D of my Roadmap sheet.
You need versions from two projects merged into one roadmap view
The MOBILE and PLATFORM projects both have versioned releases and stakeholders want a single roadmap.
Fetch all versions from Jira projects MOBILE and PLATFORM. Write the project key, version name, release date, and status into columns A, B, C, D of my Roadmap sheet, sorted by release date ascending.
Some versions are archived and should be excluded
The roadmap is forward-looking. Archived versions clutter the stakeholder view.
Fetch all versions for Jira project MOBILE where status is not Archived. Write the version name, release date, and status into columns A, B, C of my Roadmap sheet.
Kill chain: fetch versions, flag overdue ones, calculate days until release, and sort
For each version in the PLATFORM Jira project, get the version name, start date, release date, and whether it is released. Write the results into my sheet. In column E, calculate how many days until the release date (or how many days overdue if the date has passed — show as a negative number). Flag any unreleased version that is overdue with 'Overdue' in column F. Sort by release date ascending.
One prompt pulls the data, does the date math, adds the flags, and sorts the output — the sheet is ready to drop into a stakeholder deck.
Try It
Get the 7-day free trial of SheetXAI and open your roadmap Google Sheet, then ask it to pull all version names and release dates from your Jira project into rows sorted by date. See also: how to pull sprint velocity into a sheet and how to build a cross-project executive issue report.