The Scenario
You're a startup on usage-based billing. Lemon Squeezy tracks every usage record for your subscription items. At the end of each month you're supposed to reconcile those records against your internal usage logs — verifying that what Lemon Squeezy billed matches what your system recorded.
This month you have 600 usage records. Your internal logs are in a separate sheet. The reconciliation process requires pulling all 600 records from Lemon Squeezy, matching them against internal records by subscription item ID and timestamp, and flagging any discrepancies.
There is no export for usage records in the Lemon Squeezy dashboard.
The bad version:
- Write an API script to pull usage records, handle pagination, parse the response, and dump it into a CSV
- Import the CSV into your sheet, fix the column format mismatches
- Run a VLOOKUP against your internal usage log to find discrepancies
- Realize the timestamps between systems are in different time zones and you need to normalize them before the VLOOKUP will work
Usage-based reconciliation is complex enough without having to build the data pipeline first.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It connects to Lemon Squeezy through its built-in integration and pulls all usage records directly into the sheet.
List all Lemon Squeezy usage records for the subscription item ID in cell A1 and write quantity, action type, and created date into columns A through C
What You Get
- Column A: usage quantity for each record
- Column B: action type (increment or set)
- Column C: created date and time
- One row per usage record for that subscription item
What If the Data Is Not Quite Ready
You need records across all subscription items, not just one
Export all usage records from my Lemon Squeezy store into this sheet with subscription item ID, quantity, action type, and created date in columns A through D — add a SUM of total quantity at the bottom of the quantity column
You want to filter to a specific date range
List all Lemon Squeezy usage records for the subscription item ID in cell A1 from May 1 to May 31, 2026 — write quantity, action type, and created date into columns A through C
You want to join against your internal log
For each row in the Internal Log tab where Column D is blank, match the subscription item ID in Column A against Lemon Squeezy usage records and write the total usage quantity from Lemon Squeezy into Column D — flag rows where the values differ by more than 5 in Column E
Full monthly reconciliation in one shot
Pull all Lemon Squeezy usage records for May 2026 and write subscription item ID, quantity, action type, and created date into columns A through D — then add a column E that flags each record where the Lemon Squeezy quantity does not match the quantity in the Internal Log tab for the same subscription item ID and month
One prompt builds the reconciliation sheet your finance team reviews on the first of every month.
Try It
Get the 7-day free trial of SheetXAI and open the Google Sheet where you stage your monthly billing reconciliation, then ask it to pull all usage records for the billing period. You can also pull subscription invoices or customer data into the same workbook.