The Scenario
The status report landed in your inbox at 4 PM on Tuesday — 60 task IDs, no other context.
You're the project coordinator. The account lead pulled these IDs from a Magnetic summary export during a client call and dropped them into a sheet for you to "check on." They need to know: task names, assignees, statuses, due dates. All 60 of them. The executive sync is at 9 AM Wednesday.
The task IDs are in column A. Columns B through E are empty. Getting that data means opening Magnetic, searching each task ID individually, reading the task details, copying four fields, and pasting them into the sheet — 60 times.
The bad version:
- Open Magnetic, search task ID 1, find the task, copy title, assignee, status, due date into the sheet
- Repeat for task ID 2, 3, 4 — each one requires a new search, a click through to the task, and four copy-paste operations
- At task 18, realize you copied the assignee from task 17 into task 18's row — now you don't know which of those rows is wrong without going back and checking both
You're going to be doing this until midnight if you don't find another way.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Google Sheet. It reads the sheet — including your column of task IDs — and talks to Magnetic through its built-in integration to look up each task and write the results back in a single operation.
Open the SheetXAI sidebar with your task ID sheet open and ask:
Column A of this sheet has 60 Magnetic task IDs — fetch each task and write the task_name, assignee, status, and due_date into columns B–E
What You Get
- Every task ID in column A looked up in Magnetic
- task_name in column B, assignee in column C, status in column D, due_date in column E — one row per task ID
- Any IDs where Magnetic returned an error flagged in column F instead of left blank and silently wrong
- The full sheet enriched and ready for the 9 AM sync
What If the Data Is Not Quite Ready
Some task IDs in column A are blank or have header text mixed in
Column A of this sheet has 60 Magnetic task IDs — skip any blank rows or non-numeric values, fetch each valid task from Magnetic, and write task_name, assignee, status, and due_date into columns B–E
You also need the linked opportunity name for each task
Column A has 60 Magnetic task IDs — fetch each task and write task_name in B, assignee in C, status in D, due_date in E, and the linked opportunity name in F
The status values from Magnetic use codes you need to translate
Column A has 60 Magnetic task IDs — fetch each task, write task_name, assignee, and due_date into columns B–D, and translate the Magnetic status code into plain English ("In Progress", "Complete", "Not Started") in column E
Full enrichment with a rollup — look up, flag overdue, summarize
Column A has 60 Magnetic task IDs — fetch each task, write task_name, assignee, status, due_date into columns B–E, flag any task where due_date is before today with "OVERDUE" in column F, then write a summary in cell H1: total tasks, count by status, count overdue
One pass through the prompt and the sheet is prepped for whatever presentation comes next.
Try It
Get the 7-day free trial of SheetXAI and open the sheet with your Magnetic task IDs, then ask it to fill in task names, assignees, statuses, and due dates across all 60 rows before tomorrow's sync. Also useful: bulk-creating Magnetic tasks from a project plan, or back to the Magnetic integration overview.