The Scenario
The billing coordinator at a 10-person consultancy sends a message every third week asking the project team to fill in a shared Google Sheet with the week's hours. They always do. The Sheet always ends up with 150 to 200 rows: date, employee ID, project ID, task ID, hours. Clean. Accurate. Useless until it's actually in MOCO.
Getting it there is the coordinator's problem. And the bad version looks like this:
The bad version:
- Open MOCO, navigate to Activities, click New for row 1, fill in each field manually, save.
- Repeat for 200 rows, cross-referencing the Sheet in a second window.
- Catch the ones where the task ID doesn't exist in MOCO after the fact, at the end, when you're already tired.
Month-end billing waits on this. The agency bills the moment the entries are in MOCO — and every hour the coordinator spends on data entry is an hour that billing is delayed.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the data, understands the structure, and uses its built-in MOCO integration to create the activity entries directly. No export, no copy-paste, no clicking through the MOCO UI 200 times.
Create MOCO activity entries for every row in the Timesheets tab — column A is date, B is employee ID, C is project ID, D is task ID, E is hours worked
What You Get
- One MOCO activity entry created per row, with the exact date, employee, project, task, and hours from the sheet.
- Column F populates with the MOCO activity ID and a status flag (created or error) for each row.
- Rows with invalid employee or project IDs surface as errors immediately — not after billing runs.
- The Timesheets tab stays untouched; the writeback goes to a dedicated status column.
What If the Data Is Not Quite Ready
The dates are in a format MOCO doesn't accept
Before creating MOCO activity entries from the Timesheets tab, convert all dates in column A from DD/MM/YYYY to YYYY-MM-DD format, then create the entries
Some rows are missing a task ID
Create MOCO activity entries for rows in the Timesheets tab where column D is not empty — skip rows with a blank task ID and flag them in column F as missing-task
The timesheet spans multiple projects and I need a summary first
From the Timesheets tab, group rows by project ID (column C) and show me total hours per project before creating any MOCO entries — then create the entries after I confirm
Clean up the raw export and create entries in one shot
The Timesheets tab has raw data from five different submitters with inconsistent date formats and some duplicate rows on the same employee/project/date combination. Deduplicate, normalize all dates to YYYY-MM-DD, then create MOCO activity entries for every unique row — write results to column F
The pattern: ask for cleanup and creation in the same prompt. SheetXAI handles both before a single API call goes to MOCO.
Try It
Get the 7-day free trial of SheetXAI and open a Google Sheet with your team's timesheet data, then ask it to push every row into MOCO as an activity entry. Then explore the spoke on pulling unbilled entries back out for invoice prep.