The Scenario
Summer planning starts in April. The HR manager needs vacation days used, remaining vacation days, and sick days for all 20 employees before she can finalize the holiday schedule and approve pending leave requests.
She sent a message to each team lead asking them to check in MOCO and report back. The response rate was about 60% after three days. The rest are on client calls or traveling.
The bad version:
- Log into MOCO, navigate to the Absence section, find each employee's record individually, note their vacation and sick day counts, enter them into the Google Sheet one row at a time.
- Realize that MOCO shows remaining days based on the contract calendar, not the calendar year — decide which number is the right one to put in the planning sheet and go back to adjust six rows.
- Sort the final sheet manually by department because that's how the HR director wants to see it.
Twenty employees. Individually looked up. Manually transcribed. For a spreadsheet that could be generated in seconds.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the sheet and uses its built-in MOCO integration to pull the absence report for all employees in one operation.
Pull the MOCO absence report for 2026 and write each employee's name, vacation days used, remaining vacation days, and sick days into my Leave Planning tab
What You Get
- One row per employee in the Leave Planning tab.
- Columns: employee name, vacation days used, remaining vacation days, sick days for the year.
- Data reflects MOCO's current state — pending leave requests that are approved in MOCO are included.
- All 20 employees appear, not just the ones who responded to the Slack message.
What If the Data Is Not Quite Ready
I need to include the employee's department for sorting
Pull the MOCO absence report for 2026 and write employee name, department, vacation days used, remaining vacation days, and sick days to my Leave Planning tab, sorted by department then by employee name
I need to flag employees with fewer than 5 vacation days remaining
Pull the MOCO absence report for 2026, write it to my Leave Planning tab, and add a column flagging any employee with fewer than 5 remaining vacation days as Low Balance
I need to compare against contractual entitlement to spot discrepancies
Pull the MOCO absence report for 2026 for all employees. For each employee, compare vacation days used plus remaining against the contractual entitlement in my Entitlements tab (matched by employee name). Flag any row where the numbers don't add up.
Pull the absence data, flag risks, calculate team coverage gaps, and draft a summary in one shot
Pull the MOCO absence report for 2026. Flag employees with fewer than 5 vacation days remaining. For each month from May to August, calculate how many employees have approved leave overlapping — flag any month where more than 3 employees are out simultaneously. Write all findings to my Leave Planning tab.
Twenty rows. Accurate data. The holiday schedule gets approved by end of week.
Try It
Get the 7-day free trial of SheetXAI and open your leave planning spreadsheet, then ask it to pull the MOCO absence report for the year. See also the utilization report spoke if you want to combine absence data with billable hour analysis.