The Scenario
A scrum master is setting up a new sprint board for a 12-person team. The board exists in monday.com. What doesn't exist yet: the eight groups — one per team member — that the sprint structure requires. The roster is in a Google Sheet. Creating eight groups manually in the monday.com UI means eight separate add-group actions, eight name entries, and eight confirmations.
The bad version:
- Open monday.com, click 'Add group', type the first name from the Sheet — 'Anna Kim.'
- Click 'Add group' again, type 'Ben Okafor.'
- Continue until all eight are created.
- Realise the default group order in monday.com is alphabetical but the team wanted them in the order listed on the roster — manually drag-reorder all eight groups.
- Board isn't ready for the sprint planning session that starts in 30 minutes.
Eight group creations with a reorder pass after — a 20-minute task that shouldn't exist.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the roster and creates groups on the monday.com board through its built-in integration — in the order they appear in the Sheet.
Create a new group on monday.com board 445566778 for each name in column A of the 'Team Roster' sheet
What You Get
- One group created per row, named exactly from column A.
- Groups created in the order they appear in the Sheet.
- A log of created group IDs written into column B for reference.
- Any group name that already exists on the board flagged in column C as "Already exists."
What If the Data Is Not Quite Ready
Some names in the Sheet include role titles that should be stripped before use as group names
Create a monday.com group on board 445566778 for each row in 'Team Roster'. Use only the name portion of column A — strip anything after a comma or dash. Write the cleaned group name into column B and the returned group ID into column C
Groups should only be created if they don't already exist on the board
Check the 'Team Roster' sheet column A against existing groups on monday.com board 445566778. Create groups only for names not already present. Write 'Created' or 'Already exists' into column B
You need to create groups across three boards at once
For each name in column A of 'Team Roster', create a monday.com group on boards 445566778, 334455667, and 223344556. Write the returned group IDs for each board into columns B, C, and D respectively
Kill chain: deduplicate names, create groups in order, and assign a starting item to each
In 'Team Roster': flag duplicate names in column A into column D. Create a monday.com group on board 445566778 for each unique name in the order listed. After creating each group, add one item named 'Sprint kickoff' to that group. Write returned group IDs into column B.
Deduplication, creation, and item seeding in one prompt — the board is ready for sprint planning.
Try It
Get the 7-day free trial of SheetXAI and open the roster or structure sheet you use when setting up new monday.com boards, then ask SheetXAI to build the group layout. See also: Create monday.com boards from a Sheet and the monday.com hub overview.