The Scenario
You are a portfolio manager at a professional services firm. You oversee four client workspaces in Motion. Your managing partner asked for a governance report before the quarterly board meeting — workspace names, workspace types, available statuses, and configured labels, in one document, for all four workspaces.
You have admin access. You have never had to document this before. You open Motion and quickly realize that the configuration details you need are spread across four separate Settings panels.
The bad version:
- Open Workspace 1. Settings. Find statuses. Copy them into a cell. Find labels. Copy those too.
- Open Workspace 2. Settings. Statuses are in a different spot than Workspace 1 — it was set up by a different admin. Copy them.
- Realize that Workspace 3 has custom statuses that do not match the defaults. Note them separately.
- By the time you finish Workspace 4, the spreadsheet has inconsistent column names, mixed formatting, and you are not sure whether "Needs Review" in Workspace 1 is the same status as "In Review" in Workspace 3.
The board meeting is tomorrow at 9 AM and the governance deck is waiting on this slide.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads Motion's workspace configurations and structures the data you need. Open the sidebar and ask.
Fetch all workspaces from Motion and for each list the workspace name, team name, and all configured status values — write into one row per workspace.
What You Get
- One row per workspace with the workspace name, team name, and all configured statuses in a single cell or across columns, depending on how you phrase the prompt.
- Consistent formatting across all four workspaces — no manual tab-switching.
- The sheet is ready to paste into the governance report or extend with a labels column.
What If the Data Is Not Quite Ready
You need both statuses and labels in the inventory
The board report calls for labels too, not just statuses.
List all Motion workspaces I have access to and write each workspace name, ID, type, and available status labels to this sheet — one row per workspace.
You want a separate row per status for filtering
The compliance team wants to be able to filter the sheet by status name across workspaces.
Fetch all Motion workspaces and write one row per status value, including the workspace name, workspace ID, and the status name. This gives one row per status, not one row per workspace.
You need to flag status inconsistencies across workspaces
Two workspaces might use "Needs Review" and "In Review" for the same stage — the governance team wants to identify those gaps.
Fetch all Motion workspaces and write workspace name and status values to Sheet1. In Sheet2, list every unique status name across all workspaces and flag any status name that appears in fewer than all four workspaces as INCONSISTENT.
Full governance report in one pass — workspaces, statuses, labels, inconsistency flags, and a summary
The board wants a summary count and the detail, with inconsistencies called out.
Fetch all Motion workspaces. Write workspace name, type, and all configured statuses and labels to the Detail tab — one row per workspace. In the Inconsistencies tab, flag any status or label name that does not appear in every workspace. In the Summary tab, write one row per workspace showing workspace name and total status count and total label count.
One prompt builds the full governance document.
Try It
Open your governance workbook or a blank sheet, then Get the 7-day free trial of SheetXAI and ask it to export a complete inventory of your Motion workspaces. For related workflows, see how to export Motion workspace users or export recurring tasks for a workload audit.