The Scenario
New-hire orientation wrapped up on Friday. You're the HR coordinator and 35 employees just completed onboarding — their data is in an Excel export from the Workday HRIS with first name, last name, email, subsidiary ID, and department. Every one of them needs a NetSuite employee record before payroll can run on the 15th. It's Monday morning.
The bad version:
- Open NetSuite's employee creation form. Fill in FirstName, LastName, Email. Select SubsidiaryID from the dropdown (it's not the same ID format as Workday's). Select Department from a second dropdown.
- Save. Confirm the employee URL. Note it. Next row.
- Thirty-five times, with at least two cases where the department name in Workday doesn't match the NetSuite dropdown option exactly, requiring a lookup in a reference doc.
Thirty-five employees is manageable as a one-time exercise. But every hiring cohort goes through this. The fourth time you're doing it this quarter, the repetition has stopped being tolerable.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the HRIS export and creates the corresponding NetSuite employee records through the built-in integration.
Create a NetSuite employee record for every row in this sheet — FirstName, LastName, Email, SubsidiaryID, and Department are the columns — then write the returned employee URLs into column F
What You Get
- A NetSuite employee record is created for each row.
- Column F receives the URL of each created employee record.
- Rows that fail (department name doesn't match a NetSuite value, SubsidiaryID not found) get an ERROR label in column F with the specific reason.
- Successful records are immediately available in NetSuite for payroll configuration.
What If the Data Is Not Quite Ready
Department names from Workday don't match NetSuite's dropdown values
Before creating employee records, look up each Department value in column E against the department name mapping table in Sheet2 columns A and B and replace it with the NetSuite department name, then create all employee records and write results to column F
Some rows are missing email addresses
Create NetSuite employee records for all rows in this sheet where Email in column C is not blank. Flag any row with a blank email as SKIPPED in column F. Write employee URLs for successful rows into column F.
SubsidiaryID format differs between Workday and NetSuite
Before creating employee records, look up each SubsidiaryID in column D against the subsidiary mapping in Sheet2 columns A and B to get the NetSuite internal subsidiary ID, replace the value, then create all employee records and write results to column F
Kill-chain: normalize departments, flag missing emails, create records, and produce a payroll-ready summary in one shot
In this sheet, replace each Department value in column E with the NetSuite equivalent from the mapping in Sheet2. Flag any row missing Email in column C as INCOMPLETE in column F. Create NetSuite employee records for all remaining rows. Write SUCCESS or ERROR into column F. Add a count at the bottom showing how many records were created successfully.
One prompt normalizes the data and completes the run in time for payroll configuration.
Try It
Get the 7-day free trial of SheetXAI and open your HRIS export sheet on the first day after a hiring cohort completes onboarding, then ask it to create a NetSuite employee record for every row. For a related workflow, see how to bulk-create customer records or return to the NetSuite overview.