The Scenario
You ran a data cleanup audit last quarter. The result was a Google Sheet with 200 Ninox record IDs — obsolete entries that accumulated over eighteen months and should have been deleted long ago. The audit signed off. The list is final. The records need to go.
You have Ninox access and deletion permissions on the table in question. You also have 200 rows to work through.
The bad version:
- Open Ninox, navigate to the right database and table, use the search or filter to find the first record ID from your sheet.
- Open the record, confirm it's the right one, click delete, confirm the deletion dialog.
- Return to the sheet, cross off row 1, go back to Ninox, find the next ID.
At roughly two minutes per record, 200 records is a six-hour afternoon. And if Ninox's search doesn't surface the record by ID directly, you're looking up each one by other fields first.
Nobody hired you to click delete 200 times. The audit took two weeks. The cleanup should not take longer than the audit.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the record IDs already in your sheet and can pass deletion commands to Ninox through its built-in integration — running the full batch in one go.
Column A of this sheet has Ninox record IDs — delete all of them from table ID 456 in database ID 123
What You Get
- All 200 records deleted from the specified Ninox table in one command
- SheetXAI writes a status column next to each ID — "deleted" for successes, the error message for any that didn't go through (record not found, permission denied, already deleted)
- You get a sidebar summary: how many succeeded, how many failed, and the IDs that need manual follow-up
What If the Data Is Not Quite Ready
Some IDs in the list may already have been deleted in a previous cleanup pass
Column A has Ninox record IDs — delete each one from table ID 456 in database ID 123, and if a record is already gone, write "already deleted" in column B instead of an error
The table ID and database ID are in the sheet rather than hardcoded
Cell B1 has the Ninox database ID and cell B2 has the table ID — delete all record IDs in column A from that table and write the result status into column B for each row
You want to do a dry run before committing the deletions
Column A has Ninox record IDs — for each one, check whether the record exists in table ID 456 in database ID 123 and write "exists" or "not found" into column B without deleting anything yet
You want cleanup, verification, and deletion in one pass
Column A has 200 Ninox record IDs — first check each one exists in table 456 in database 123, write "exists" or "not found" into column B, then delete only the ones that exist and write the final status into column C
That last prompt runs the verification and the deletion together, so you end up with a complete audit trail in columns B and C without running the process twice.
Try It
Get the 7-day free trial of SheetXAI and open the sheet with your cleanup audit record IDs, then ask it to run the batch deletion against your Ninox table. See also Look Up Ninox Database IDs From a List of Names in a Google Sheet or the full Ninox integration overview.