The Scenario
You are a team lead. The project closed out last week. A quarter's worth of work, and now there are 45 tasks sitting in Nozbe that are obsolete. Stale backlog items, cancelled features, placeholder tasks from the planning phase.
Your sheet has their IDs in column A, all 45 marked obsolete during the close-out review.
The slow version:
- You open Nozbe and search for Task ID 1
- You open the task, click the delete option, confirm the deletion
- You find Task ID 2
- You delete it
- You repeat this for all 45 tasks
- You accidentally delete a task that was not on the list because you clicked the wrong one
- You spend 20 minutes trying to figure out if you can restore it.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that reads the list of task IDs and deletes all of them from Nozbe in one operation, so you do not have to interact with each task individually.
Open the SheetXAI sidebar and type:
Delete every Nozbe task whose ID appears in column A of this sheet. Process all 45 rows at once and write "Deleted" into column B for each success.
SheetXAI reads all 45 task IDs from column A, calls Nozbe's delete API for each one, and writes "Deleted" into column B as it goes. Forty-five deletions, one prompt.
What You Get
Forty-five tasks removed from Nozbe, with column B confirming each deletion:
- "Deleted" — the task was successfully removed
- Error note — if a task ID was not found or could not be deleted, SheetXAI writes the reason instead
If a task ID is invalid or already deleted, SheetXAI notes it in column B and continues — it does not stop processing the rest of the list.
Only the tasks on your list are touched. SheetXAI deletes exactly what you specify, not whatever it finds.
What If the Data Is Not Quite Ready
Close-out cleanup sheets are often assembled quickly and are not always final. SheetXAI handles pre-deletion checks in the same prompt.
When you want to verify tasks before deleting them
You want to see each task name before committing to the deletion, not after.
For each Task ID in column A, fetch the task name from Nozbe and write it into column B. Do not delete anything yet. I will review column B before confirming the deletion.
When some tasks have open subtasks that should block deletion
You do not want to delete a parent task if it still has incomplete child tasks.
For each Task ID in column A, check whether the task has any open child tasks in Nozbe. If it does, write "BLOCKED — open subtasks" in column B and skip it. If it has no open subtasks, delete it and write "Deleted" in column B.
When some tasks need to be archived instead of deleted
Certain task IDs in the sheet should be archived, not permanently deleted, to preserve the audit trail.
For each row in this sheet, check column C. If column C says "Archive," archive the Nozbe task in column A. If column C says "Delete," delete it permanently. Write the action taken into column D.
When you want a pre-deletion snapshot before removing anything
You want to capture each task's final state before it disappears.
For each Task ID in column A, fetch the task details (name, project, responsible user, last modified date) and write them into columns B through E. Then delete each task and write "Deleted" into column F.
The pattern: instead of deleting blindly and discovering the mistake later, you describe the pre-checks and the action together. SheetXAI runs them in order.
Try It
Get the 7-day free trial of SheetXAI and open any cleanup list of Nozbe task IDs, then ask it to delete or archive them all at once. The Nozbe Teams integration is included in every SheetXAI plan. For a related workflow, see how to export a task event audit trail before cleanup or the Nozbe Teams in Google Sheets overview.