The Scenario
You are an engineering manager. Your team runs three active Nozbe projects and your CTO keeps asking the same question: are we overloaded on backend work again?
You have never had a clean answer because the data lives in Nozbe spread across tags, and you have never pulled it all into one view.
The answer exists. You need it in a Google Sheet for the planning call this Thursday at 3 PM.
The slow version:
- You open Nozbe and look at the tag list
- You click "Backend" and count the tasks manually
- You click "Frontend" and count again
- You click "Infra" and repeat
- You type the counts into a sheet by hand
- You realize there are 14 tags total and you have only counted 3
- You arrive at the planning call with numbers from 11 of 14 tags.
The fast version is one prompt.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your spreadsheet that can fetch every tag, query all associated tasks, and build the summary table for you, so you do not have to manually count anything in Nozbe.
Open the SheetXAI sidebar and type:
Fetch all Nozbe Teams tags, then for each tag fetch associated tasks and write a summary table into this sheet showing tag name and task count, sorted by count descending.
SheetXAI calls Nozbe's tag API, fetches tasks for every tag, counts them, and writes the summary table. One prompt, complete workload picture.
What You Get
A summary table in the sheet with every tag and its task count:
- Tag name — every tag in your Nozbe workspace
- Task count — the number of tasks currently carrying that tag
- Sorted by count descending — the most loaded areas at the top
"Backend: 34 tasks, Frontend: 18 tasks, Infra: 11 tasks" in a table you can share directly in a slide or a Slack message.
Your CTO gets a clean answer. The planning conversation is about the data, not about whether the data is right.
What If the Data Is Not Quite Ready
Workload analysis often needs more than a raw count. SheetXAI adds depth in the same prompt.
When you want the summary broken down by project within each tag
You need to see not just "Backend: 34 tasks" but which projects those 34 tasks belong to.
Fetch all Nozbe tags and for each tag list all associated tasks. Write a summary table with three columns: Tag Name, Project Name, Task Count. Group by tag name, sub-group by project.
When some tags are internal and should be excluded from the report
Tags like "internal," "blocked," and "archived" should not appear in the workload analysis.
Fetch all Nozbe tags. Exclude tags named "internal," "blocked," and "archived." For each remaining tag, write a summary row showing tag name and task count, sorted by count descending.
When you want to flag any tag with more than 20 tasks
The CTO wants to know at a glance which areas are over capacity.
Fetch all Nozbe tags and their task counts. Write the summary table with tag name and task count. In a third column, write "Over capacity" for any tag with more than 20 tasks and leave blank for tags under 20.
When you want the full task list grouped by tag, not just counts
The planning call requires looking at individual tasks, not just totals.
List every task in my active Nozbe projects. Group them by tag and write each task as a row with columns: Tag, Project, Task Name, Responsible User, Due Date. Add a row count per tag at the top of each group as a sub-header.
The pattern: instead of counting by hand across 14 tags, you describe the workload view you need and SheetXAI builds it from Nozbe's data in one pass.
Try It
Get the 7-day free trial of SheetXAI and open a blank sheet, then ask it to pull your full cross-project tag summary from Nozbe. The Nozbe Teams integration is included in every SheetXAI plan. For a related workflow, see how to export all open tasks for a status report or the Nozbe Teams in Google Sheets overview.