The Scenario
You run membership for a gym chain — 800 active Apple Wallet membership passes distributed across five locations. Renewals are next month, and your CRM team needs a list of every pass with its serial number and current status so they can cross-reference against members due for outreach.
You know the data is in PassSlot. You know you need it in a Google Sheet. And you know from the last time you did this that getting it there is not as simple as clicking an export button.
The bad version:
- Log into PassSlot, navigate to the membership-card pass type, and page through 800 passes in the dashboard, copying the IDs you need into a spreadsheet row by row.
- Export whatever PassSlot's UI surfaces, discover it's missing the serial number field, go back to the API docs, find the right endpoint, and manually construct a query to retrieve the missing column.
- Paste the combined output into your sheet, discover the column order doesn't match what the CRM team expected, and spend 20 minutes reformatting before sending it across.
Renewal outreach starts in three days. The CRM team is waiting. Every hour you spend formatting a data export is an hour you're not doing the membership analysis you were actually hired to do.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads the sheet, understands the context, and through its built-in PassSlot integration it pulls the data you need — without you touching an API or reformatting a CSV.
Open the Google Sheet where you want the pass data, and run:
List all PassSlot wallet passes for pass type 'membership-card' and import them into this sheet with pass ID in column A, serial number in column B, and status in column C
What You Get
- Column A: the PassSlot pass ID for each membership pass
- Column B: the unique serial number for each pass
- Column C: the current pass status (active, expired, voided, etc.)
- Pagination handled automatically — all 800 passes, not just the first page
- Each row corresponds to one pass, ready for CRM cross-referencing without reformatting
What If the Data Is Not Quite Ready
The sheet already has headers but the columns are in a different order
List all PassSlot wallet passes for pass type 'membership-card' and write pass ID under the 'Pass ID' header in row 1, serial number under 'Serial', and status under 'Member Status' — starting from row 2
Some passes have expired and you only want active ones
Fetch all PassSlot wallet passes for pass type 'membership-card' where status is active and import them into this sheet with pass ID in column A and serial number in column B
You need passes for three different pass types combined into one sheet
Pull all passes from PassSlot for pass types 'membership-card', 'day-pass', and 'corporate-card', combine them into this sheet with pass type in column A, pass ID in column B, serial number in column C, and status in column D
You need the full audit in one shot — filter, label, and flag expired passes for the renewal team
Fetch all PassSlot wallet passes for pass type 'membership-card', import them into this sheet with pass ID in A, serial number in B, and status in C, then add 'RENEWAL NEEDED' in column D for any row where status is expired or voided
When the data and the label land in the same step, the CRM team gets a sheet they can act on immediately — no secondary filtering pass required.
Try It
Get the 7-day free trial of SheetXAI and open the Google Sheet where your renewal outreach team needs the pass data. Ask it to pull your membership passes and it will have all 800 rows written before you'd finish building the export manually. For related workflows, see how to list pass types into a reference sheet or review the PassSlot integration hub.