The Scenario
The acquisition closed two weeks ago. A PostHog admin is responsible for onboarding 15 new analysts — their names, emails, and desired role levels are in a Google Sheet from the HR hand-off. All 15 need PostHog organization invites before Monday's kickoff. The last onboarding batch (8 people, done manually) took 40 minutes of clicking through the PostHog invite UI — email field, role dropdown, send, confirm, next. The admin has three other onboarding items on the same list for this afternoon.
The bad version:
- Open PostHog's organization members section, click "Invite member," enter the first email, select the role from the dropdown, click send — repeat for the remaining 14 emails
- Reach invite 7 and mistype the email — PostHog sends the invite, the recipient never gets it, and you only find out on Monday when that analyst says they never received an invitation link
- Finish all 15 invites, check the list, realize you selected "Member" for two people who should have been invited as "Admin" because the role dropdown defaults to Member and you forgot to change it on those two rows
Fifteen invites, one mistype away from a Monday-morning problem, one forgotten dropdown from an escalation.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent inside your Google Sheet. It reads your onboarding list and calls PostHog's bulk organization invite endpoint — sending all 15 invites in one operation and writing the returned invite IDs back into the sheet.
Bulk-create PostHog organization invites for all rows in the 'New Members' sheet — email in column A, role level in column B — and write the returned invite ID into column C.
What You Get
- All 15 invites are sent in one operation — no clicking per person
- Column C receives the PostHog invite ID for each row — your confirmation that each invite was successfully queued
- Any row that fails (invalid email format, already a member) gets an error note in column C so you can fix and resend only those
What If the Data Is Not Quite Ready
Role levels are written in plain text, not PostHog's API values
Before sending invites, map the role descriptions in column B to PostHog API role values: 'Admin' stays 'admin', 'Member' stays 'member', 'Viewer' stays 'member'. Then bulk-create PostHog organization invites using email from column A and mapped role from column B. Write invite IDs into column C.
Some emails are already PostHog members
Before sending invites, check if each email in column A already exists as a PostHog organization member. Write "Already a member" in column C for those rows and skip them. For new emails, send the invite and write the returned invite ID into column C.
Analyst onboarding is in an Excel workbook, not Google Sheets
Read the 'Analyst Onboarding' tab of this Excel workbook and send PostHog organization invites to every email in column A with member-level access, logging invite IDs into column B.
Full onboarding: validate, send, and confirm receipt in one pass
In the 'New Members' sheet: validate that all values in column A match an email format before sending. Write "Invalid email" in column C for any rows that fail. For valid rows, bulk-create PostHog organization invites with email from column A and role from column B. Write invite IDs into column C. Then generate a summary at the bottom of the sheet: total invited, total skipped (invalid email or already a member), and total failed.
Validation, invites, and a clean count — one prompt covers the whole onboarding task.
Try It
Get the 7-day free trial of SheetXAI and open any onboarding spreadsheet where you've listed new team member emails, ask it to send the PostHog invites, and have the whole batch done before your next task. Related: Bulk Add Users to a PostHog Static Cohort From a Google Sheet and the PostHog hub.