The Scenario
You're a product analyst. Eighty Productboard note IDs landed in your Google Sheet this morning — note ID in column A, desired tag in column B. The tagging project is part of a quarterly feedback categorization effort. Every note needs a tag applied so the team can filter by category during the next roadmap cycle.
You open Productboard. You search for the first note ID. You click the tags field. You type the tag. You save. You go back to the list. You find note 2.
By note 15 you're already mentally calculating whether you could get an intern to finish this.
The bad version:
- Click through each of the 80 notes manually, one at a time.
- Lose your place at note 38 when a Slack notification redirects your attention for 20 minutes.
- Come back, restart from 35 to be safe, finish the batch in three sittings spread across two days.
The categorization that was supposed to enable next month's roadmap discussion is now the thing that's delaying it.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads your sheet and applies Productboard tag operations through its built-in integration. Open the sidebar with the note ID and tag columns in view.
For each row in this sheet, add the tag from column B to the Productboard note whose ID is in column A, and mark column C "tagged" when done
What You Get
- Tags applied to all 80 notes in one operation.
- Column C updated to "tagged" as each row completes — so if the run stops partway through, you can see exactly where it left off.
- Any rows where the note ID wasn't found or the tag couldn't be applied get the error message in column C instead of "tagged."
What If the Data Is Not Quite Ready
Some tag values in column B have extra whitespace or casing inconsistencies
Before applying tags, trim whitespace from column B and lowercase all tag values. Write the cleaned tag into column D so I can review it, then apply the tag from column D to the note ID in column A.
You want to apply a single fixed tag to all rows regardless of what's in column B
Apply the tag "Q3-2025" to every Productboard note ID listed in column A of this sheet and write the result — "tagged" or the error message — into column B
Some note IDs in the sheet may no longer exist in Productboard
For each row in column A, first check that the note ID exists in Productboard. If it does, apply the tag from column B and write "tagged" in column C. If the note is not found, write "note-not-found" in column C and skip the tag application.
The full validation-and-tag chain
Trim column B values and lowercase them. Check each note ID in column A exists in Productboard — write "found" or "not-found" in column C. For all "found" rows, apply the tag from column B and update column C to "tagged". Write any API error messages in column D.
All 80 notes tagged, with a complete audit trail, in the time it would have taken you to do 10 by hand.
Try It
Get the 7-day free trial of SheetXAI and open any Google Sheet with a batch of Productboard note IDs and their target categories — then ask SheetXAI to apply the tags in bulk so your feedback is organized for the next planning cycle. See also exporting unprocessed notes or the hub overview.