The Scenario
Your Productboard license renewal is coming up in six weeks. The head of product pulled you aside on Friday and asked for a utilization report — which of the 20 team members have been actively using Productboard over the last 60 days, and which accounts are basically ghost seats. The renewal meeting with the vendor is in two weeks and this data determines whether you keep all 20 seats, reduce to 14, or add three more.
You log into Productboard. You find the analytics section. The member activity data is there, visible on screen, per user. There is no export button. There is a CSV download for some metrics but not this one.
The bad version:
- Screenshot the analytics view. Realize you need numbers, not a screenshot.
- Manually record each team member's activity count from the screen into a spreadsheet. There are 20 rows and three columns per person.
- Finish the manual entry, then realize the view only shows 10 members at a time and you scrolled past two of them without recording their numbers.
The renewal meeting needs a defensible table with real numbers. "I pulled it manually and I think it's right" is not the pitch.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads your sheet and queries Productboard's member activity analytics endpoint through its built-in integration.
Fetch Productboard member activity analytics for the last 60 days and write member email, activity count, and last active date into this sheet, one row per member
What You Get
- One row per Productboard team member.
- Columns: member email in A, activity count for the last 60 days in B, last active date in C.
- Sorted however you specify — default is as returned by the API, but you can ask for descending by activity count.
- Any members with zero activity show 0 in B and blank in C — you can see the ghost seats immediately.
What If the Data Is Not Quite Ready
You want the data sorted so the least active members are at the top
Fetch Productboard member activity analytics for the last 60 days and write member email, activity count, and last active date into this sheet. Sort by activity count ascending so the least active members appear first.
You want to include the member's display name alongside their email
Fetch Productboard member activity for the last 60 days. For each member, also fetch their display name from the Productboard users list and write display name in column A, email in column B, activity count in column C, and last active date in column D.
You want to flag members below a threshold for the renewal conversation
Fetch Productboard member activity for the last 60 days. Write email in A, activity count in B, and last active date in C. In column D, write "review" for any member with fewer than 5 activity events and "active" for everyone else.
The full renewal-ready report
Fetch all Productboard members and their activity counts for the last 60 days. Write display name in A, email in B, activity count in C, last active date in D. Add column E: "active" if activity count is 10 or more, "low-usage" if 1 through 9, "inactive" if 0. Sort by activity count descending.
The renewal conversation has a defensible source of truth.
Try It
Get the 7-day free trial of SheetXAI and open any Google Sheet where you'd build a license utilization or team activity report — then ask SheetXAI to pull the Productboard member analytics directly into it before your next vendor renewal. See also exporting the user directory or the hub overview.