The Scenario
The engineering team shipped the feature three weeks ago. The PM finally has time to close the books on it. Sixty Productlane insights are tied to that feature — every customer who requested it over the past year. They all need to be moved to "closed" state now that the work is done.
The insight IDs are already in column A of a Google Sheet. There are 60 rows.
The bad version:
- Open Productlane, search for the first insight ID, find the state dropdown, change it to closed, and go back to the list.
- Repeat 59 more times.
- Realize after insight 20 that you fat-fingered one ID in the search bar, did not close the right insight, and have to go find it again.
Nobody on the product team should be spending 45 minutes clicking through Productlane to do administrative cleanup after a ship.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads each row and calls the Productlane API to update the insight state, writing the result back into the sheet row by row so you have a full confirmation record.
For each insight ID in column A of this sheet, update the Productlane insight state to "closed" and write "updated" or the error into column B
What You Get
- Column B populated with "updated" for every successfully closed insight
- Any row where the insight ID is invalid or not found gets an error message in column B
- A clean audit trail — you can filter column B for errors and handle just the exceptions
What If the Data Is Not Quite Ready
You want to close insights only if they are currently in "open" state
For each insight ID in column A, update the Productlane insight state to "closed" only if its current state is "open" — for insights already in another state, write "skipped: [current state]" into column B
Some rows in column A have blank or malformed IDs
Before updating, check column A for empty cells or non-numeric values — write "invalid ID" into column B for those rows and skip them — then update the state to "closed" for all valid IDs and write "updated" into column B
You want to set state and pain level at the same time
For each row in this sheet, update the Productlane insight whose ID is in column A: set state to column B and pain level to column C — write "updated" or the error into column D
Full validation, conditional state check, and bulk update in one pass
Check column A for valid insight IDs — skip blanks with "invalid ID" in column B — for valid IDs, fetch the current state and write it into column C — then update only the insights currently in "open" state to "closed" and write "updated" into column B, or "skipped: [state]" for the rest
The PM gets a complete confirmation sheet without touching the Productlane UI once.
Try It
Get the 7-day free trial of SheetXAI and open the spreadsheet of insight IDs from your latest ship, then ask it to bulk-close the Productlane records. You can follow this by exporting the updated insights list to verify the state changes landed correctly.