The Scenario
The rebrand is three weeks out. The technical writer sends a message on Tuesday morning: she needs a full list of every Productlane help center article — ID, title, and publication status — in a Google Sheet so the content team can divide up the review work before the brand guidelines change.
There are 45 articles in the help center. She has never seen an export function in Productlane.
The bad version:
- Open the Productlane help center, scroll through the article list, and start copying titles into the sheet one by one.
- Realize the list does not show publication status — you have to click into each article to see whether it is published, draft, or archived.
- After 20 articles the technical writer messages again asking if the list is ready because the content team is waiting to divide up assignments.
45 articles, one at a time, each requiring a separate click to see its status. That is not a process, it is a penalty.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads your Productlane workspace and pulls the full help center article catalog into the sheet — with IDs, titles, and any available status metadata — in one pass.
List all help center articles for our Productlane workspace and write article ID, title, and any status or metadata into this sheet
What You Get
- Column A: Productlane article ID
- Column B: article title
- Column C: publication status or any available metadata field
- All 45 articles from the workspace in one pass, not just the first visible page
What If the Data Is Not Quite Ready
You also need the creation date for each article
List all Productlane help center articles and write article ID, title, creation date, and publication status into columns A through D — sort by creation date ascending oldest first
You want only published articles, not drafts
List all Productlane help center articles where status is published — write article ID, title, and creation date into columns A through C
You need a content preview for each article to help the team prioritize
List all Productlane help center articles and write article ID, title, status, creation date, and the first 150 characters of content into columns A through E
Full audit export with preview, status filter, and sort in one step
List all Productlane help center articles — write article ID, title, publication status, creation date, and first 150 characters of content into columns A through E — sort by publication status (published first) then by creation date descending
The technical writer has a ready-to-use assignment sheet before the morning is over.
Try It
Get the 7-day free trial of SheetXAI and open a blank Google Sheet, then ask it to pull your Productlane help center article catalog. You can pair this with an export of the full changelog history to give the content team a complete picture of everything that needs reviewing before the rebrand.