The Scenario
Renewal is next month. Before the call with the Productlane account team, your IT admin needs a complete list of every workspace member — name, email, and role — so she can confirm how many seats are actively assigned and whether the license count can be reduced.
The member list is in Productlane. There are 18 people on the workspace.
The bad version:
- Open the Productlane workspace settings, find the member list, and start copying names and emails into a Google Sheet row by row.
- Realize that roles are not visible in the same view as emails — you have to click into each member profile to confirm whether they are an admin, a member, or a viewer.
- After 10 entries the admin pings you asking if the list is ready, and you still have 8 to go.
This is one screen of data. It should not take 25 minutes.
The Easy Way: One Prompt in SheetXAI
SheetXAI is an AI agent that lives inside your Google Sheet. It reads your Productlane workspace member list and writes every member's name, email, and role into the sheet in one pass.
List all members of our Productlane workspace and write name, email, and role into columns A, B, and C of this sheet
What You Get
- Column A: member full name
- Column B: member email address
- Column C: workspace role (admin, member, viewer, or similar)
- Every workspace member, not just the first visible page in settings
What If the Data Is Not Quite Ready
You want admins listed first, then members, then viewers
List all Productlane workspace members — sort by role (admins first, then members, then viewers) — write name, email, and role into columns A, B, and C
You want to include the member's user ID for cross-referencing another system
List all Productlane workspace members and write user ID, name, email, and role into columns A through D — sort by role then by name alphabetically
You only want to see admins
List all Productlane workspace members where role is admin — write name, email, and role into columns A, B, and C
Full export, filtered, and sorted for a license audit
List all Productlane workspace members — write user ID, name, email, and role into columns A through D — sort by role (admins first) then by name alphabetically — note how many total members there are in cell E1
One prompt and the admin has everything she needs for the renewal call.
Try It
Get the 7-day free trial of SheetXAI and open a blank Google Sheet, then ask it to list your Productlane workspace members. You can follow this with a bulk update of company records or an open insights export as part of the same account review.